What are the responsibilities and job description for the Office Services Meeting Coordinator position at Jennison Associates?
Date Posted: April 2025
Job Title
Office Services Meeting Coordinator
Who We Are
Jennison Associates is a global investment management firm with over $200 billion in Assets under Management spanning across a range of various equity and fixed income investment strategies. Jennison was founded in 1969 on the principle that doing what’s best for clients will always be right for the business. Grounded in our firm values of integrity, collaboration and client focus, the mission across all areas of our firm is to deliver superior long-term investment returns and excellence in client service. This singular focus is embedded in our culture and reflected in the way we invest, the service we provide to our clients, and the people we hire. We recognize that each employee plays a key part in achieving our mission, regardless of their role or title. As a result, we continually strive to make Jennison a fulfilling and rewarding place to work for all employees.
Our Function
As an Office Services Meeting Coordinator, you are an integral part of the Office Services team. You must possess exceptional interpersonal skills. In this client facing role, you should be able to engage, multitask and provide a high level of service to our clients. You must maintain a high level of professionalism and be able to seamlessly interact with employees at all levels of the firm. Attention to detail, with a calm and empathic demeanor are required skills in this role. You must have the ability to work well both independently and with others. You should always maintain a high level of customer service.
Your Impact
Your responsibilities will include, but are not limited to the following:
- Interface with clients, staff & lead receptionist to coordinate meeting times, deliveries, and ensure all morning breakfast and lunch meetings have a timely set-up
- Provide primary pantry setup and refreshment
- Act as a secondary or floating reception coverage to the front desk reception, provide break relief and primary reception coverage when lead receptionist is out of the office
- Provide general administrative support
Your Required Skills
Your required skills must include:
- Minimum 5-10 years of relevant experience
- Must be able to lift heavy items up to 50 pounds
- Must be able to be on your feet for the day
- Must be able to operate and navigate office equipment (ex. beverage carts for meeting setups)
- Ability to proactively monitor conference rooms, meetings and solve scheduling conflicts
- Strong attention to detail, highly organized and efficient
- Must possess strong communication skills and be flexible to change when necessary
- Ability to operate in both transactional and strategic ways
- Basic Microsoft Office skills: Outlook, Word and Excel (must be able to input data and format)
What We Offer
Jennison offers a generous benefits package including but not limited to: premier medical benefits, paid time off, a retirement profit sharing plan, wellness reimbursement, fully paid parental leave, family planning support, paid membership to concierge primary care, supplemental mental wellness benefit provides annual allotment of fully paid therapy sessions and unlimited coaching, additional health and wellness benefits, and life insurance.
The base salary range for this role is $70,000 to $80,000 and *overtime eligible. Individual salaries for this role may vary based on various factors including but not limited to, years of experience, range in corporate level, candidate skills, and geographic location. Eligibility to participate in a discretionary annual incentive program is subject to rules governing the program, whereby an award, if any, depends on various factors including but not limited to, individual and organizational performance.
Jennison is committed to treating all applicants and employees fairly and to providing equal opportunity in compliance with applicable federal, state and local laws. Jennison does not and will not discriminate against any employee or applicant for employment on the basis of race, religion, ancestry, color, gender, gender identity, pregnancy, age, physical or mental disability, national origin, marital status, sexual orientation, citizenship status, covered-veteran or military status, genetic information, and/or any other factor protected by law.
Salary : $70,000 - $80,000
