Sr. Administrative Assistant

Job Title

Senior Administrative Assistant

Who We Are

Jennison Associates is a global investment management firm with over $200 billion in Assets under Management spanning across a range of various equity and fixed income investment strategies. Jennison was founded in 1969 on the principle that doing what’s best for clients will always be right for the business. Grounded in our firm values of integrity, collaboration and client focus, the mission across all areas of our firm is to deliver superior long-term investment returns and excellence in client service. This singular focus is embedded in our culture and reflected in the way we invest, the service we provide to our clients, and the people we hire. We recognize that each employee plays a key part in achieving our mission, regardless of their role or title. As a result, we continually strive to make Jennison a fulfilling and rewarding place to work for all employees.

Our Function

The Senior Administrative Assistant is responsible for providing support to Portfolio Managers on our Global Equity team. We are seeking a candidate who is highly motivated, possesses excellent executive presence and communication skills, and has the ability to multi-task in a fast-paced environment.

Your Impact

Your responsibilities will include but are not limited to the following:

• Schedule domestic and international travel including itinerary coordination and any future changes with a deep understanding and willingness to learn about how to conduct business globally
  • (ie. time zones, foreign currencies, travel visas/documentation, mobile phone planning, travel logistics, emergency response etc.)
• Submit and manage detailed expense reimbursements through Concur in a timely manner and independently liaise with the firm’s Finance organization
• Schedule high volume of in person and virtual meetings and maintain Outlook Calendars and contacts with a keen eye on optimizing the team’s time
• Become an integral partner in the Global Equity team, manage conference and meeting schedules by interacting directly with Corporate Access and Equity Sales professionals at sell-side investment bank partners and ensuring the team is aware and registered for upcoming sector conference calls, deadlines and other events
• Streamline workflow processes to increase team efficiency by distilling information for concise decision making
• Assist with email monitoring and responses to help Portfolio Managers focus on their core responsibilities
• Ensure appropriate materials for meetings are prepared and distributed ahead of time
• Complete all tasks and responsibilities with attention to detail and strong demonstration of technical aptitude
• Assist with special Ad-Hoc projects as needed

Your Required Skills

Your required skills must include:

• 7-10 years’ experience in an administrative assistant capacity
• Experience at an Asset Management firm or Financial Services Industry preferred
• Possesses excellent verbal and written communication skills
• Confronts each assignment with a sense of urgency, ownership and strong attention to detail
• Must be able to interact and communicate with individuals at all levels of the organization and with external clients
• Highly organized and efficient at juggling multiple tasks and demands
• Team player; possesses a high level of interpersonal skills
• Forward thinker; anticipates issues and pro-actively makes recommendations and changes
• Receptive to real-time constructive feedback and able to adapt to current needs
• Experience with Microsoft Office, including MS Word, Excel, PowerPoint & Outlook
• Experience with Concur expense management system a plus

What We Offer

Jennison offers a generous benefits package including but not limited to: premier medical benefits, paid time off, a retirement profit sharing plan, wellness reimbursement, fully paid parental leave, family planning support, paid membership to concierge primary care, supplemental mental wellness benefit provides annual allotment of fully paid therapy sessions and unlimited coaching, additional health and wellness benefits, and life insurance. Our hybrid work model provides employees with the flexibility to work remotely 2 days a week.

The base salary range for this role is $100,000-$125,000. Individual salaries for this role may vary based on various factors including but not limited to, years of experience, range in corporate level, candidate skills, and geographic location. Eligibility to participate in a discretionary annual incentive program is subject to rules governing the program, whereby an award, if any, depends on various factors including but not limited to, individual and organizational performance.

Jennison is committed to treating all applicants and employees fairly and to providing equal opportunity in compliance with applicable federal, state and local laws. Jennison does not and will not discriminate against any employee or applicant for employment on the basis of race, religion, ancestry, color, gender, gender identity, pregnancy, age, physical or mental disability, national origin, marital status, sexual orientation, citizenship status, covered-veteran or military status, genetic information, and/or any other factor protected by law.

Salary : $100,000 - $125,000