ABOUT JEREMIAH PROGRAM

Jeremiah Program (JP) is a nonprofit organization helping single mothers invest in themselves.

So, they can thrive and take steps towards economic mobility by helping them access higher education, affordable childcare, housing, skills training, and career development. JP envisions a world where poverty is no longer feminized; where race is not divorced from gender; where career and financial opportunities are not gentrified; and where women who experience poverty not only hold a seat at the table but hold the mic and curate the agenda.

Jeremiah Program offers one of the nation’s most successful strategies for disrupting poverty, two generations at a time. At JP, we believe that no mother should have to make the untenable choice between investing in herself or supporting her children. Our holistic approach invites single mothers into the leadership tent and encourages families to bring all their identities to bear in achieving their goals in pursuit of economic mobility.

Founded in 1993, this year JP is supporting nearly 2,000 moms and kids across nine residential and non-residential campuses: Austin, Baltimore, Boston, Brooklyn, Fargo, Las Vegas, Minneapolis, St. Paul, and Rochester.

POSTION SUMMARY

The Staff Accountant at Jeremiah Program plays a vital role in supporting the organization's financial health through comprehensive revenue management, grant oversight, and general financial operations. This position ensures financial data accuracy and compliance with GAAP standards, enabling transparent reporting and informed decision-making across the organization. The Staff Accountant collaborates with Child Development Center (CDC) Directors, Housing Managers, and other stakeholders to oversee billing, receivables, and reconciliation processes, contributing to the effective management of program revenue and grant funds.

Key responsibilities include managing program revenue by performing reconciliations, financial analyses, and reporting to maximize operational efficiency. The Staff Accountant ensures timely and accurate billing for CDCs, reconciles bank and subsidiary accounts, and monitors receivables to minimize write-offs. This role also involves managing grant revenue, tracking financial transactions for restricted funds, and ensuring compliance with grantor requirements. Additionally, the Staff Accountant serves as backup support for AP processing and month-end close activities, identifies and implements process improvements, and fosters a collaborative team environment that aligns with Jeremiah Program's mission and values.

The ideal candidate brings strong analytical skills, attention to detail, and the ability to handle multiple projects in a fast-paced environment. They demonstrate proficiency in ERP systems, financial reporting, and problem-solving, contributing to the overall financial stability and mission-driven success of Jeremiah Program.

PRIMARY RESPONSIBILITIES                                                 

A. Invoice and Payment Processing

Ensure accurate and timely processing of invoices and payments to maintain efficient accounts payable operations.

• Receive, review, verify, sort, code, and upload invoices into the system.
• Prepare and process electronic transfers, payments, and check runs.
• Manage credit card processes, including ordering, handling fraud complaints, setting limits, and data importation.

B. Vendor Management and Reconciliation

Maintain strong vendor relations and accurate financial records through effective management and reconciliation practices.

• Reconcile accounts payable transactions and ensure timely payment schedules.
• Resolve invoice discrepancies and maintain updated vendor files and contact information.
• Assist with month-end closing activities, including accrual preparation and AP sub-ledger reconciliation.

C. Compliance, Customer Service, and Process Improvement

Support adherence to company policies, provide high-quality customer service, and drive process enhancements.

• Ensure compliance with company procedures for invoice processing, approvals, and audit documentation.
• Respond to internal and external inquiries related to invoices, payments, and AP procedures.
• Identify and implement process improvements to enhance efficiency and accuracy, supporting the finance team as needed.

D. Record Keeping and Support Activities

Maintain organized financial records and provide backup for key financial processes.

• Maintain accurate historical records and organized AP files.
• Support cash posting and contribute to month-end close activities.
• Collaborate with the team and perform additional duties as assigned to support overall departmental goals.

E. Other Finance Activities 

Additional duties are required to support the finance department.

• Become the backup support for tasks related to cash posting and month-end close processing.
• Actively contribute to collaborative team spirit, fostering overall inclusiveness and safe learning environment of Jeremiah Program, in conjunction with the program mission
• Other Duties as Assigned: This job description provides a comprehensive overview of the role's responsibilities, but it's important to note that duties, responsibilities, and activities may evolve with or without prior notice.