What are the responsibilities and job description for the Administrative Assistant position at Jerome Home?
Responsibilities
- Provide administrative support to the Executive Director, Finance, Human Resource department to ensure the highest possible level of services
- Manage and maintain office supplies inventory
- Assist in event planning and coordination
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Perform clerical tasks such as:
- Filing, photocopying, covering at the front desk, and transcribing documents
- Credentialing/recredentialing of providers, insurance companies, licenses
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Assist with personnel inquiries and provide excellent customer service while maintaining confidentiality
- Support recruiting, on/off-boarding, orientation, retention, payroll inquiries
- Utilize Microsoft Office and other software applications to create and edit documents, spreadsheets, and presentations
The successful candidate will possess:
- Strong Adobe and Microsoft Office skills (Word, Excel, PPT)
- FMLA & Workers Compensation experience a plus
- The ability to make independent decisions when circumstances warrant such action, be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public
- Possess the ability to handle confidential information with discretion
- Detail-oriented with a high level of accuracy in work
- Able to multi-task, work well under pressure
- Able to work independently as well as part of a team
- Must be educable
- Have strong leadership skills, an altruistic personality, and the willingness to work harmoniously with professional and non-professional personnel
- Be able to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc
- Have patience, tact, a positive disposition as well as the willingness to handle difficult situations
Shift:
Mon-Fri 32 hours/week, hourly
May need to work outside of regularly scheduled hours on occasion
