What are the responsibilities and job description for the Administrative Assistant position at Jersey Shore Home Moisture Mgmt.?
Job Overview:
Jersey Shore Crawlspace is seeking a Morning Administrative Assistant to support our sales and installation teams through detailed tracking, reporting, and coordination. This position plays a vital role in sales preparations, contract reviews, and scheduling support, ensuring smooth operations and efficient communication between departments.
The ideal candidate is highly organized, detail-oriented, and proactive, with a strong ability to multitask in a fast-paced environment. Familiarity with Salesforce, Google Suite (Docs, Sheets, Calendar, Email)is preferred, but we are willing to train the right candidate.
Key Responsibilities:
- Assist the sales team by reviewing contracts, preparing documentation, and ensuring all required materials are available for presentations.
- Support the installation team by tracking daily activity, managing job scheduling, and ensuring workflow efficiency.
- Compile and distribute daily sales and installation reports for management.
- Coordinate and communicate between sales and installation teams to address any scheduling conflicts or missing information.
- Maintain and update records in Salesforce, ensuring data accuracy and completeness.
- Assist with customer follow-ups, appointment confirmations, and administrative support for the sales process.
- Prepare invoices and manage basic entries as needed.
- Organize and manage incoming emails, documents, and requests, ensuring prompt attention to high-priority tasks.
- Perform general office duties such as data entry, document preparation, and administrative support.
Qualifications:
- Experience in an administrative or coordination role (preferably supporting sales or installation teams).
- Strong proficiency in Google Suite (Docs, Sheets, Calendar, Email); Salesforce (or CRMs).
- Excellent attention to detail and ability to maintain accurate records.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Ability to communicate professionally and clearly with team members and customers.
- Comfortable working in a fast-paced, team-oriented environment.
- Willingness to learn new systems and processes as needed.
Schedule & Benefits:
- Part-Time: 5 hours per day, Monday – Friday (morning shift), Remote Work Every other Saturday
- Competitive hourly pay based on experience
- Immediate Opportunity for growth within the company
- Supportive and team-oriented work environment
If you’re a proactive and detail-driven individual looking to contribute to a dynamic team, we’d love to hear from you! Apply today to become a part of Jersey Shore Crawlspace.
Job Type: Part-time
Pay: $20.50 per hour
Expected hours: 30 per week
Benefits:
- Paid time off
Schedule:
- Morning shift
- Rotating weekends
Ability to Commute:
- Wall Township, NJ 07727 (Required)
Work Location: In person
Salary : $21