What are the responsibilities and job description for the Administrative Assistant position at JES, LLC?
A direct link to the application on our website can be found below:
https://jumpstaffing.com
Candidate will be Responsible for the administrative support functions of the Support Services Departments and management teams.
This position provides clerical support and receptionist duties to the department.
Essential Duties:
Responsible for answering all incoming calls, inquiries and greeting visitors to the department. Uses telephone answering scripting when receiving calls.
Responds to all requests from customers with a can do attitude.
Follows up on requests with a sense of urgency.
Distributes messages and requests to appropriate personnel upon receipt.
Uses several different computer programs to enter department data, record-keeping, and generate reports.
Maintains a clean environment in the desk and office area.
Maintains office supplies for use by all management team members and places orders for replacement.
Demonstrates Customer Service, Role Proficiency, Teamwork, Resource Management, Flexibility, Quality Initiatives and Leadership, and Personal Accountability as defined by the organization, department and unit.
Manages information appropriate to role by providing timely and appropriate input by using and transmitting information in print, verbal, and document forms appropriate to job tasks.
Manage conference room meeting schedules.
Manage inventory and ordering of office supplies
Assist with catering orders for company and client business functions.
Assists with the hiring processes of personnel including scheduling interviews and pre-hire assessments.
Provides information, assistance, and introductions to new staff.
Maintains all department personnel records including training records, personnel files, required regulatory documents and general information as established by the facility and department.
Treats all patient, employee and staff information as confidential.
Follows the HIPAA policy as established by the facility and department.
Answers calls and requests for patient transport department and dispatches transporters as needed.
Attends all required in-services designated by the facility and or department.
Ability to communicate effectively in both written and verbal formats.
Enjoys working in a team environment interacting with a variety of departments.
Must possess excellent customer service skills.
Must possess excellent communication and interpersonal skills treating others with respect.
Able to work independently, establishes priorities and makes decisions without close supervision.
Ability to handle multiple tasks at one time.
Other duties as assigned by management.
Education/Training: High School Diploma or GED is required.
Associate degree or advanced business training is preferred.
Job Knowledge/Experience:
Three years of proven success in an Administrative Assistant role or related business role is required.
Language/Writing Communication: Required to have a working knowledge of the English Language
Ability to use a personal computer in a Windows environment.
Knowledge of general business software programs.
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Cumming, GA 30040 (Required)
Work Location: In person
Salary : $25
