JESSIEVILLE SCHOOL DISTRICT

Job Description for

Receptionist/Secretary – High School

DEPARTMENT: Clerical JOB STATUS: Full Time

POSITIONS SUPERVISED: N/A REPORTS TO: Principal

GRADE/LEVEL: K – 12

AMOUNT OF TRAVEL REQUIRED: See

Essential Duties

WORK SCHEDULE: Per contracted days

POSITION SUMMARY

The receptionist is responsible for greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and, when time permits, providing general clerical support. This position reports to the Building Principal.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• To be responsible for managing office by greeting and assisting visitors, students, parents, and staff
• To be responsible for maintaining use of telephone and intercom system
• To be responsible for admitting and dismissing students from school during day
• To be responsible for maintaining list of students who notified school of absence
• To assist substitute teachers at check-in
• To be responsible to assist with “emergency” intercom calls from classrooms and locate and dispatch appropriate administrator to resolve the situation
• To be responsible for daily school announcements
• To receive daily mail and distribute to applicable teacher/staff member
• To receive daily shipments from UPS, Fed Ex, Airborne, etc. and distribute to applicable teacher/staff member
• To assist with enrollment process for new incoming students by providing enrollment packet
• To maintain items for lost and found
• To be responsible to assist with Open House for registering new students
• To assist with parent/teacher conferences
• To assist with transferring students’ records requests
• To be responsible for Senior Obligation list (High School Office)
• To assist teachers with additional needs
• To manage school financial transactions through eFinance including bank deposits and petty cash
• To be responsible for eFinance data entry and report generation
• To maintain building records and files
• To be responsible for generating and maintaining district forms necessary for building and district functions and requests
• To assist building administrators with secretarial duties
• To organize and create the school calendar of events for the year
• To collect monthly payroll forms from building staff
• To contact Kelly Services when notified of teacher absence
• To order honor medals and stoles, prepare list of seniors for graduation, prepare legal names for seniors for diploma list, order diplomas, obtain list of National Honor Society, Beta, and College Prep students for diploma seals, check in senior caps and gowns, finalize graduation list with counselors and prepare for graduation night; prepare diplomas to hand out at graduation (High School office)
• To order building supplies according to the Business Procedure Manual including Amazon orders
• To be responsible for Requisition and Purchase Orders for all expenditures
• To be responsible for Instructional and Principal’s funds
• To be responsible for entering discipline code in eFinance
• To perform additional duties and responsibilities as assigned by employee’s supervisor, the principal, or the superintendent

POSITION QUALIFICATIONS

Competency Statements

Knowledge of the schools and JSD policies and procedures

Evidence of strong commitment to quality education

Evidence of strong organizational skills

Evidence of strong oral and written communication skills

Education

Minimum of high school diploma with an accredited educational institution. Some college preferred. Other requirements per job description.

Experience

One year of successful experience working with children and adolescents with proven interpersonal and multi-tasking abilities in a job related field. Other requirements per job description.

Certificates & Licenses

Any valid certificate or license in a job related field to comply with the necessary requirements to meet the position’s essential duties and responsibilities.

Computer Skills

Ability to apply basic computer programs (spreadsheet, Microsoft word, Excel, PowerPoint, others) to enhance job performance. (Others could include APSCN, HAC/TAC, NWEA, , TRIAND, eSchool)

Other Requirements

Ability to establish and maintain effective working relationships with staff and the school community.

Ability to speak clearly and concisely both in oral and written communication.

Ability to perform duties with awareness of all federal, state, and district requirements.

LANGUAGE SKILLS: Ability to read, analyze and interpret professional documents. Ability to effectively present information and respond to questions from groups and the general public.

MATHEMATICAL SKILLS: Ability to perform basic math operations to meet job expectations.

REASONING ABILITY: Ability to solve practical problems and deal with situations appropriately to meet job expectations.

PHYSICAL DEMANDS

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth perception)

Sense of Sound (ability to converse with others, conduct telephone conversations)

WORK ENVIRONMENT

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform with the essential functions.

The JSD HR Office has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the JSD reserves the right to change this job description and/or assign tasks for the employee to perform, as the JSD may deem appropriate.

The Jessieville School District is an Equal Opportunity Employer.

It is the policy of the Jessieville School District not to discriminate on the basis of age, sex, race, color, religion, national origin, or disability in its educational programs, activities or employment practices.