Accounting and Service Administrative Assistant

Position Summary:

This position serves as primary support to the Accounting, Service, and Manufacturing departments. Primary assignments will focus on service team support, invoicing, accounts receivable, accounting, manufacturing, and other administrative duties. As a part of cross training, this role will also serve as a back-up role for other administrative team members. A successful candidate should be detail-orientated, collaborative, willing to learn and effective in prioritizing multiple tasks.

Employee benefits include health, dental, life, disability and vision insurance and a 401k retirement plan. Work weeks are Monday through Friday during the day, working at our Company headquarters in St. Michael, MN. Pay $22 - 25, based on experience and qualifications.

Key Responsibilities:

Service Duties

• Enter and track service orders by job to support the invoicing, field service, and applications teams.
• Coordinate the Field Service Technicians travel and monitor the calendar for schedule communications.
• Process returns, warranty and credit card payments on service and application related orders.
• Coordinate product training classes with the Service department along with providing printed training materials for each participant.
• Scan and attach supporting documents into the ERP system.

Invoicing & Accounts Receivable Duties

• Complete the invoice process: review the orders and shipping for accuracy to posting of the invoices created, and the delivery of final invoices to the customers.
• Ensure that invoice transactions are properly recorded in the Company’s Sales Tax database.
• Support the Company’s credit management process.
• Complete the reconciliation and entry of customer payments in the monthly Accounts Receivable Aging Excel report.
• Follow up with Customers when there is a payment discrepancy, or if collections are outstanding.
• Assist with keeping the Accounts Receivable Aging.
• Deposit checks daily and apply customer payments to the customer accounts in the ERP system.

Other Accounting Duties

• Maintain outstanding check list and daily cash balance spreadsheet.
• Set up new customers in the Company’s ERP (Syteline) and Sales Tax (AvaTax) databases.
• Collect and file customer W-9’s and customer tax exemption certificates.
• Assist with the distribution of financial management reports used to assist in managing the overall company.

Other Duties

• Back-up front desk duties, including telephone support, building security, and mail responsibilities.
• Assist with the distribution of Jet Edge product manuals to customers.
• Filing of Accounting, Service, Parts, and other department documents in an organized manner.
• Document key processes for future reference and continuous improvement opportunities.

Qualifications/Requirements:

• High school degree or equivalent required, associate’s degree in accounting or business administration preferred.
• 1 to 2 years of experience in an accounting or administrative role, manufacturing company preferred.
• Proficient in Microsoft applications, including Word, Excel, and Outlook.
• Ability to generate and analyze financial reports.
• Sound decision-making with accurate data entry and communication.
• Attention to detail with a number’s aptitude and ability to multi-task.
• Strong alignment with the Company’s core values: Thinks Yes First; Strive Together to Achieve Excellence, Continuously Inventive, and Dedicated to Customer Success.

Work Environment and Physical Demands:

• The facility/office is clean and well lit.
• Full time position and must have the ability to work flexible hours and overtime when needed.
• While performing the duties of this job, the employee may be required to sit for long periods of time.
• Frequent keyboard & computer use, occasional filing, some bending and crouching and occasional lifting requirement of up to 25 pounds (with assistance if necessary).

About Jet Edge:

For 40 years, Jet Edge has provided industry leading ultra-high pressure Waterjet systems and solutions that our customers use in their production environments. Based in St. Michael, Minnesota, we serve customers in a variety of industries in North America and worldwide. We are an equal opportunity employer providing employment and benefits to qualified employees. For more information, see our website at www.jetedgewaterjets.com.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• accounting: 1 year (Preferred)
• manufacturing environment: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Language:

• English (Required)

Ability to Commute:

• Saint Michael, MN 55376 (Required)

Ability to Relocate:

• Saint Michael, MN 55376: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $25