What are the responsibilities and job description for the HR Compliance Specialist position at Jewelers Mutual Insurance Company, SI?
Summary
We are seeking a detail-oriented and proactive HR Compliance Specialist to join our team at Jewelers Mutual. This role will support the HR department in ensuring the organization adheres to all relevant labor laws, company policies, and regulatory requirements. The ideal candidate will be well-versed in compliance standards, have a strong attention to detail, and be able to effectively communicate with different departments.
The HR Compliance Specialist will partner with Benefits, Human Resources Business Partners, Talent Acquisition, Legal and Payroll teams to ensure we are prioritizing the changing landscape effectively. This role will be pivotal in ensuring our team and leadership understand the compliance aspects of employment as well as mitigating risk for the organization. This role assists organizational leadership with employment compliance and analysis for process improvement opportunities.
WHY Jewelers Mutual:
We are a financially secure, exceptionally positioned, and intellectually curious company driven by our core values of Agility, Accountability and Relevancy! We continue to raise the tide of the jewelry industry we’ve served since 1913 through our innovative people, our unyielding customer commitment, and evolution of our products and services to be the most trusted advisor to all we serve.
With a generous benefits package, office locations throughout the United States, and a mantra of “making your mark today”, consider evolving your career and shining bright with Jewelers Mutual Group!
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Compliance Monitoring: Ensure that the company’s HR practices comply with federal, state, and local labor laws, regulations, and industry standards. Monitor changes to HR-related legislation and update policies accordingly.
- Policy Development and Implementation: Assist in the development, communication, and implementation of HR compliance policies and procedures, ensuring they align with legal and organizational requirements.
- Internal Audits: Conduct regular audits of employee records, HR practices, and processes to identify compliance gaps and recommend improvements.
- Employee Training: Develop and deliver training sessions for employees and HR staff on HR compliance issues such as anti-discrimination laws, wage and hour regulations, and workplace safety.
- Reporting: Prepare and submit reports on compliance matters to senior management and regulatory bodies as required. Ensure that all compliance documentation is accurate, up to date, and accessible.
- Investigations and Issue Resolution: Assist with internal investigations related to employee complaints or potential compliance violations. Provide recommendations to resolve issues in a timely manner.
- Benefits and Payroll Compliance: Review and ensure the company’s benefits programs and payroll procedures are in line with legal requirements.
- Recordkeeping: Ensure proper record retention practices are followed, maintaining accurate documentation related to compliance, employee relations, and regulatory requirements.
- Cross-Department Collaboration: Collaborate with legal, payroll, and other departments to ensure HR compliance matters are addressed and integrated across the organization.
- Global Mobility: Manage immigration policies and processes, ensuring compliance and smooth execution, while collaborating closely with HR Business Partners (HRBPs) and leadership to support organizational goals and talent strategy.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Law, or a related field.
- At least 2-3 years of experience in HR compliance, HR management, or a related role.
- Strong knowledge of federal, state, and local labor laws and regulations, including FMLA, ADA, EEOC, OSHA, and wage & hour laws.
- Proven ability to interpret and apply complex legal and regulatory information.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
- Strong verbal and written communication skills, with the ability to present complex compliance topics clearly.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.
- Certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP is a plus.
