What are the responsibilities and job description for the Executive Assistant to the Fundraising Department position at Jewish Family & Children'S Services?

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Executive Assistant to the Fundraising DepartmentAGENCY OVERVIEW :

Jewish Family and Children’s Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds.

POSITION SUMMARY :

Under the supervision of the Director of Development, the Executive Assistant plays a crucial role in supporting the Director, Deputy Director, and the Development team in achieving fundraising goals. This position requires a highly organized, detail-oriented, and proactive individual with exceptional communication and interpersonal skills. The Executive Assistant will help expedite the workflow of the department by managing the administrative tasks, coordinating meetings and events, assisting with donor relations, and ensuring the efficient operation of the Development office. This position will also be responsible for helping in the Executive Office on an as needed basis.

COMPENSATION AND BENEFITS :

Salary Range : $95,000-$100,000 (depending on experience)
Employment Type : full-time, exempt position with benefits
Employer 403(b) retirement match plus additional employer contribution (subject to eligibility)
Cafeteria plan with medical, dental, vision, FSA, Employer-paid life, and disability insurance
16 holidays (10 federal and up to 6 Jewish holidays), annually
3 weeks of vacation and 2 weeks of sick leave, annually

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES :

Work with the Development Director, Deputy Director and JFCS Executive Director on the Holocaust Center Capital and Endowment Campaign including but not limited to administrative updates to reports and proposals, scheduling, and other correspondence associated with the Capital and Endowment Campaign

Handle incoming communications, including emails, phone calls, and mail, ensuring timely responses

Assist in the planning and execution of fundraising events, donor meetings, and other development activities

Prepare donor profiles, briefings, and research for meetings with potential and current donors

Serve as a point of contact for donors, handling inquiries and provide assistance as needed

Coordinate and support donor recognition activities, including thank-you calls, letters, and events

Ensure timely and personalized communication with donors, enhancing donor engagement and satisfaction

Assist in organizing and coordinating fundraising events, including venue selection, budget management, catering, invitations, and logistics

Support the Director and Deputy Director in managing special projects, ensuring deadlines are met and objectives are achieved

REQUIREMENTS :

Bachelor’s degree or equivalent experience in a related field is required

3-5 years of experience in an executive assistant or similar role

High level of interpersonal skills and judgment to handle sensitive and confidential situations with tact and poise

Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to members of the Board of Directors, the Executive Leaderships and Committees, agency officials, and all levels of the organization

Demonstrated intermediate proficiency in Microsoft Office Applications (Excel, Word, PowerPoint, Outlook)

Familiarity with CRM software, such as Salesforce or other donor management software is preferred

Experience in event planning and coordination preferred

Demonstrated community relations and public relations competence required

Understanding of fundraising principles and practices preferred

Ability to work occasional evening or weekend hours for events or deadlines required

To be considered for this position, you must meet the requirements and competencies listed above. Application materials will be reviewed as they are received and well-qualified candidates will be contacted for an interview.

All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and / or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.

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Salary : $95,000 - $100,000

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