Program Assistant, Strategic Initiatives

Job Description

Job Description

Position : Program Assistant, Strategic Initiatives

Department : Programs Management and Support

Union Grade Range : $47,321 to $69,463

Budgeted Salary : $51,000 to $53,000

Exempt / Non-Exempt : Non-Exempt

Full-Time / Part-Time : Full-Time

Position Summary :

Reporting to the VP or Director of Planning and Partnerships, the Program Assistant provides administrative, secretarial and project support functions across the various Strategic Initiative program areas as administrative staffing needs and projects arise.

Duties :

• Provide administrative support and general assistance as needed to various program departments and department heads as assigned by the VP of Planning & Partnerships.
• Assist with the Federation’s Grants Management Software and grants processes.
• Handle job responsibilities of unfilled positions and of staff who are on vacation or leave, including maintaining various individual and department calendars on an as needed basis, processing check requests and expense reports, and other job duties related to the position for which this Program Assistant position functions as a temporary “floater.”
• Assist with maintaining databases for Strategic Initiative departments
• Work with program staff to help coordinate lay committee meetings and events, including logistics, food ordering and set up .
• Vet participant names and process announcements for training / special events and registration confirmations.
• Coordinate internally with Federation personnel for special events catering, conference room set up, printing material and guest access
• Responsible for maintaining up-to-date inventory and submitting purchase orders for office supplies, promotional material, training kits and catering for training / special events
• Assist with department projects; must have skills and flexibility to assist various departments and work on many different projects in different departments

Additional Duties :

Be available to professional staff for additional assignments as needed. Other duties may be assigned as needed including assisting with the Campaign. Be available for events and meetings outside normal working hours.

Education & Experience Required For Position :

Salary : $47,321 - $69,463