Office Administrative Coordinator

Job Title: Office Administrative Coordinator

Classification: Non-Exempt/Full-time/Salaried

Reports to: Chief Development Officer & Chief Operating Officer

Summary/objective

The Office Administrative Coordinator ensures that key administrative functions of the Jewish Federation of Greater New Orleans run smoothly, consistently, and efficiently. The role is critical to the successful performance of the communication-intensive operations of Federation’s year round fundraising practices. The Office Administrative Coordinator will consistently display professionalism, have the ability to use sound judgment, anticipate needs of volunteer leadership, and require minimal supervision.

Essential functions include the following. Other duties as assigned.

Database Entry

Enter and update data into CRM, run CRM reports, and use the database to prepare communications with stakeholders. Train staff on database usage and best practices.

Office Tasks

Answer and forward calls as necessary, pick up mail from reception and distribute, make copies, scan and email documents. Oversee employee onboarding and departing procedures. Coordinate with the 3rd party IT company and phone company for all office employees to assist with any issues. Manage general office supply ordering and inventorying.

Financial

Enter donor contributions of various types into CRM and create deposits for accounting. Assist with billing, collect payments for events, process stock transfers and run credit card payments monthly for donors.

CDO & COO Support

Support Chief Development Officer in daily activities related to multi-million dollar Annual Campaign. Track progress of multiple fundraising projects and prepare regular campaign reports for presentation to Board Members and CEO. Support the Chief Operating Officer with administrative tasks, oversight of the Goldring-Woldenberg Jewish Community Campus and coordination of committee actions. Assist with daily administrative activities.

Competency

Excellent written and oral communication skills

Impeccable organizational skills and able to prioritize tasks

Personable and friendly demeanor

Flexible

Team Player

Supervisory responsibilities

N/A

Work environment

This is primarily an indoor office role

Physical demands

Ability to bring supplies and materials to meetings and events using a cart; drive to and from meetings and pick up supplies as needed

Position type and expected hours of work

Non-exempt, full time, 34 hours/week (Mon-Thurs 9am-5pm; Fri 9am-4pm); additional hours as needed for special events and meetings

Travel

Local travel to meetings and events as needed and to pick up supplies

Required education and experience

High School Diploma or equivalent

Preferred education and experience

Microsoft Office: Expert

Administrative Experience: 3 years

Salary & Benefits

Range of $38,000-$42,500 commensurate with experience; Vacation and sick days; Holidays, including Jewish Holidays; Health Insurance; Life Insurance; 401K, Complimentary Family Membership to the Jewish Community Center; Free Parking

Job Type: Full-time

Pay: $38,000.00 - $42,500.00 per year

Benefits:

• 401(k)
• Health insurance
• Life insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $38,000 - $42,500