What are the responsibilities and job description for the EXECUTIVE ASSISTANT- HOSPITAL PRESIDENT SUPPORT position at JFK Johnson Rehabilitation Institute?
Executive Assistant- Hospital President Support
BAYSHORE MEDICAL CENTER Holmdel, New Jersey
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Our team members are the heart of what makes us better.
At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.
Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.
The Executive Assistant leads and directs the administrative needs of the leader(s) to whom s/he supports and is accountable for specific functional work products of the department. Forward-thinking and works independently with little to no supervision. Demonstrates a high degree of business acumen, sound judgment and discretion in decision-making, problem-solving and project management in a fast-paced, high performance environment. Models a high level of sophistication, confidentiality and integrity due to the highly sensitive nature and/or complexity of the work and associated interactions. Acts as a role model to peers fostering teamwork, collaboration, and integration among team members and leaders.
A day in the life of a Executive Assistant at Hackensack Meridian Health includes:
Education, Knowledge, Skills and Abilities Required:
HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.
Our Network
Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility
As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.
Apply
Share
See the area you’ll be working in and get an idea of what your daily routine around the office can be like. Learn More
Awards We’ve Received
2023
US News & World Report 2023
US News & World Report 2023
US News & World Report 2023
2023
2023 & 2022 Magnet Designations
for 9 HMH Institutions
2022
Newsweek 2022 Best Hospitals USA
Newsweek 2022 America’s Best Addiction Treatment Centers
Blake Recovery Center at Carrier Clinic - #2
2023
Diversity Inc. 2023
Top Hospital and Health Systems
2022
Becker’s Hospital Review 2022
At Hackensack Meridian Health, we help our patients live better, healthier lives – and we help one another succeed. Here, competitive benefits are just the beginning. It’s also about how our team members support one another and how we show up for our community. Together, we’re ready to transform health care and advance our mission to serve as a leader of positive change.
Join us and let’s keep getting better together.
STAY CONNECTED
From roles that are right for you to new opportunities, join our talent community and stay up to date with job openings and more.
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BAYSHORE MEDICAL CENTER Holmdel, New Jersey
Apply
- Requisition # 2025-162550
- ShiftDay
- StatusPer Diem
Our team members are the heart of what makes us better.
At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.
Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.
The Executive Assistant leads and directs the administrative needs of the leader(s) to whom s/he supports and is accountable for specific functional work products of the department. Forward-thinking and works independently with little to no supervision. Demonstrates a high degree of business acumen, sound judgment and discretion in decision-making, problem-solving and project management in a fast-paced, high performance environment. Models a high level of sophistication, confidentiality and integrity due to the highly sensitive nature and/or complexity of the work and associated interactions. Acts as a role model to peers fostering teamwork, collaboration, and integration among team members and leaders.
- Position is per diem but currently will require a weekly schedule of Mon- Fri, 8am-12p
A day in the life of a Executive Assistant at Hackensack Meridian Health includes:
- Fully and proactively manages calendar and schedule to align with leadership's key priorities, maximize efficiency, and coordinate the leadership team's time most effectively together and separately. Applies time management principles to increase effectiveness of leaders by planning for needs and materials needed for travel, project preparation, blocking strategic thinking time and ensuring readiness for key meetings. Reviews calendar and activities with leaders as appropriate.
- Manages mail and email to ensure only relevant correspondence is seen by the leader. Researches, prioritizes, and follows-up on incoming messages, issues and concerns addressed to the leader, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Acts as a liaison between the executive and various parties such as outside consultants, leaders, team members, patients, physicians and community leaders. Screens and fields phone calls and, where appropriate, proactively evaluates and resolves caller's inquiries. Conserves executive's time by reading, researching, and routing correspondence; proactively drafting letters and documents; collecting and analyzing information; and initiating communications without direction to varied stakeholders.
- Responsible for utilizing advanced Microsoft office skills to prepare professional documents from creative powerpoints to creating spreadsheets and charts. Routinely proofs leaders' and the teams' work for accuracy and proactively coordinates changes. Successfully completes critical aspects of all deliverables with a hands-on and well-organized approach that facilitates the executive's ability to lead while maintaining confidentiality.
- Ensures the executive is well informed and prepared with historical perspectives, documentation, analyses, reports, presentations, and any other information necessary to support key business decisions.
- Attends, as appropriate department, leader or board meetings and takes minutes and follows up on all action plans or deliverables and advises leaders of any missed deadlines or concerns with meeting scheduled deadlines. Arranges everything necessary for all meetings, trainings and special events with little or no direction. Proactively and independently executes travel arrangements including accommodations, itineraries and expenses.
- Represents the executive internally and externally, acting as a liaison between the executive and team members, patients, physicians, guests, and other leaders. Strives to continually improve internal and external guest relations through the identification of needs and problem resolution. Utilizes strong discretion and professionalism with internal and external business contacts. Builds productive cross-functional relationships across all levels of organization.
- Acts as leader's proxy or project manager as appropriate and assigned. Responsible to lead functional/work projects for department and/or executive which may include leading budget efforts from preparation to expense and variance tracking, serving as lead representative with outside auditors/compliance organizations and the completion of analyses and other projects.
- Accountable to take primary responsibility for defining, planning, tracking and managing the project/work assignment. He/she is responsible for identifying key resources and stakeholders and providing the direction required for meeting the project objectives including defining and executing deliverables, creating timelines, and prioritizing tasks, delegating to others as needed, monitoring progress, problem-solving, and making adjustments to plans. Accountable for results.
- Has an advanced understanding of department, company, and/or brand and promotes it throughout all interactions and work products.
- May assist in the interviewing and hiring of new assistants, as needed.
- Trains new administrative assistants, when necessary. Delegates tasks to other administrative assistants and conducts team meetings to align administrative activities with department and/or work group objectives.
- Measures and continually improves processes, procedures, programs, and services that enhance the ability to manage workflow within the department.
- Other duties and/or projects as assigned.
- Adheres to HMH Organizational competencies and standards of behavior.
Education, Knowledge, Skills and Abilities Required:
- High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
- Minimum of 10 years of experience in a related field.
- Minimum of 2 years working for top level Executive(s).
- Bachelor's degree may be substituted for some of the required experience.
- Proficient in computer skills including Microsoft Office Applications (Outlook, Excel, PowerPoint).
- Exceptional oral and written communication skills.
- Strong problem solving skills.
- Strong organizational skills with attention to detail.
- Ability to prioritize and work independently on a variety of tasks.
- Must possess the ability to take initiative and handle stressful situations.
- Associates or Bachelor's degree.
HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.
Our Network
Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility
As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.
Apply
Share
- X
- LinkedIn
See the area you’ll be working in and get an idea of what your daily routine around the office can be like. Learn More
Awards We’ve Received
2023
US News & World Report 2023
- HUMC - #1 Hospital in NJ & #5 in NY Metro Area
US News & World Report 2023
- Joseph M. Sanzari Children’s Hospital - #1 Children’s Hospital in NJ
US News & World Report 2023
- JSUMC - #6 Hospital in NJ
2023
2023 & 2022 Magnet Designations
for 9 HMH Institutions
2022
Newsweek 2022 Best Hospitals USA
- HUMC - #57
Newsweek 2022 America’s Best Addiction Treatment Centers
Blake Recovery Center at Carrier Clinic - #2
2023
Diversity Inc. 2023
Top Hospital and Health Systems
2022
Becker’s Hospital Review 2022
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At Hackensack Meridian Health, we help our patients live better, healthier lives – and we help one another succeed. Here, competitive benefits are just the beginning. It’s also about how our team members support one another and how we show up for our community. Together, we’re ready to transform health care and advance our mission to serve as a leader of positive change.
Join us and let’s keep getting better together.
STAY CONNECTED
From roles that are right for you to new opportunities, join our talent community and stay up to date with job openings and more.
SIGN UP
