What are the responsibilities and job description for the Billing & Ar Associate position at JJ Haines?
Job Responsibilities
Primary responsibilities include:
This role supports the Billing & AR teams within the Transactional Accounting department. The primary responsibilities are for all customer invoicing for Haines as well as providing overflow and backup support for the AR Cash Application functions. The Billing responsibilities include invoicing of mill direct shipments to our customers, reconciling freight bills to material orders for billing, and invoicing all material shipped daily from Haines warehouses. The billing function is also responsible for researching all supplier invoice discrepancies with the Mill Direct Team and maintaining a schedule of outstanding issues. The AR Cash Application functions include applying payments to customer accounts, posting advanced deposits, and executing AR ledger adjustments as directed by the Credit Department.
Billing Functions Include
Job Requirements
Primary responsibilities include:
This role supports the Billing & AR teams within the Transactional Accounting department. The primary responsibilities are for all customer invoicing for Haines as well as providing overflow and backup support for the AR Cash Application functions. The Billing responsibilities include invoicing of mill direct shipments to our customers, reconciling freight bills to material orders for billing, and invoicing all material shipped daily from Haines warehouses. The billing function is also responsible for researching all supplier invoice discrepancies with the Mill Direct Team and maintaining a schedule of outstanding issues. The AR Cash Application functions include applying payments to customer accounts, posting advanced deposits, and executing AR ledger adjustments as directed by the Credit Department.
Billing Functions Include
- Mill Direct Billing:
- Receiving mill direct shipped supplier invoices from AP
- Matching mill direct supplier invoices to Haines customer orders
- Resolving any discrepancies between the Haines customer order and the supplier invoice (cost/quantity/item)
- Maintain a log of all open issues for tracking and follow-up
- Invoice mill direct orders once all discrepancies are resolved
- Freight Billing:
- Receiving freight invoices from AP
- Matching freight invoices to Haines orders
- Resolving any discrepancies with Customer Service and Operations
- Invoicing freight as directed by order FOB code if not already placed and invoiced with the material orders
- Out-of-Warehouse Billing:
- Run daily billing process for all orders shipped from Haines warehouses
- Manage void process for deliveries not completed/not corrected prior to daily invoicing
- Generate invoice files to print vendor
- Trigger the e-invoicing process to email customer invoices
- Recurring Billing:
- Bill monthly for Haines Loyalty Club, storage fees, monthly sample billing and monthly delivery fees
- Bill for sample & display updates as needed when suppliers update their product lines
- Prepare Daily Deposits
- Apply daily lockbox and e-payment batches to customer accounts
- Apply adjustments, NSF checks, and other miscellaneous type transactions to customer accounts
- Research and process customer short payments/deductions
- Work with and supports Credit and Claim Departments on deduction issues.
- Update various daily reports and logs
Job Requirements
- Minimum Education – High School Diploma; Associates Degree Preferred
- 2-4 year’s work-related experience
- Must be able to consistently meet deadlines
- Must be able to handle large volume workload
- Strong attention to detail
- Excellent problem solving skills
- Excellent mathematical and analytical skills
- Excellent Organizational and follow through skills
- Excellent communication skills, both written and verbal
- Basic Excel and Word knowledge required