What are the responsibilities and job description for the Clerk II position at JJ Worldwide Services?
General Summary
Reports to the Site Project Manager or Administrative Supervisor. Supports the Site Project Manager by managing and maintaining the DMLSS database, and other tasks as assigned by the Project Manager. Coordinates with supervisors and management staff to ensure the DMLSS database is accurately maintained and providing the required reports as necessary. Provides DMLSS database training to work order clerks, supervisors and management staff as needed. Confirms DMLSS database accuracy regarding building numbers, room locations, room numbers, square footage, equipment nomenclature, and task instructions.
Essential Duties and Responsibilities
- Corrects and inputs data into DMLSS database.
- Verifies recorded information to ensure accuracy and completeness of data.
- Updates files and records in DMLSS, creates backup files.
- Operates computers and office equipment.
- Generates and distributes various reports and data.
- Periodically attends staff meetings to provide status updates on the DMLSS database.
- Participates in and provides on-going training to work order clerks, supervisors, and management on DMLSS as needed.
- Provides assistance and support to management staff as needed in regards to a wide range of administration duties.
- Performs other duties as assigned by supervisor.
Knowledge, Experience and Skill Requirements
- Must be able to pass background check and required Government security clearances
- Associate degree or equivalent work experience preferred
- Must possess experience with database and spreadsheet application such as Microsoft Word, Access, PowerPoint and Excel. Proficient in Microsoft Office Suite Software.
- Ability to handle assignments to completion, which may require resolving problems, and correcting errors on a timely manner.
- Ability to work alone or in a team environment.
- Able to safeguard sensitive and confidential information and follow HIPPA guidelines.
- Demonstrates problem solving and decision making skills.
- Strong written and oral communication skills.
- Excellent organizational skills.
- Ability to utilize available resources efficiently.
Physical, Environmental and Sensory Requirements
- Work environment is a typical office setting.
- Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting.
- Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc. but generally not to the point of being disagreeable.
This job description is subject to change by the employer as the needs of the employer and requirements of the job change.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
