What are the responsibilities and job description for the Office Administrator position at JJSC Consulting?
About Us
We take pride in delivering high-quality industrial solutions with efficiency, precision, and exceptional customer service. As a trusted name in the industry, we are committed to innovation, reliability, and operational excellence. We are looking for a detail-oriented and proactive Office Administrator to keep our daily operations running smoothly while supporting the success of our growing team.
Position Overview
The Office Administrator plays a vital role in managing office operations, ensuring efficient communication, and supporting key administrative functions. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities
Office Management & Administration:
- Maintain an organized and professional office environment.
- Oversee office supplies inventory and place orders as needed.
- Manage incoming and outgoing mail, packages, and correspondence.
Scheduling & Coordination:
- Coordinate meetings, appointments, and conference calls.
- Assist in scheduling projects, job site visits, and team meetings.
- Serve as the primary point of contact for office-related inquiries.
Administrative Support:
- Prepare and distribute reports, memos, and company documents.
- Maintain electronic and physical filing systems for records and documentation.
- Support HR functions such as onboarding new employees and maintaining personnel records.
Customer & Vendor Relations:
- Communicate professionally with clients, vendors, and subcontractors.
- Assist in processing invoices, purchase orders, and expense reports.
- Ensure timely follow-up on outstanding payments and project documentation.
Process Improvement & Compliance:
- Identify opportunities to improve office procedures and efficiency.
- Assist in ensuring company compliance with industry regulations and internal policies.
Qualifications & Skills
- Experience: 2 years in an office administration, executive assistant, or similar role.
- Education: Associate’s or Bachelor’s degree in Business Administration or related field preferred (or equivalent experience).
- Technology Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong ability to prioritize tasks, manage deadlines, and maintain attention to detail.
- Problem-Solving: Ability to anticipate office needs and resolve issues proactively.
Why Join Us?
Be part of a respected and growing industrial company.Opportunity for professional growth and development.Work in a collaborative and supportive environment.Play a key role in keeping our operations running smoothly.
If you are an organized and detail-driven professional looking for a dynamic role, we’d love to hear from you! Apply today and become a valuable part of our team.
Job Type: Full-time
Pay: $16.00 - $17.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Office: 2 years (Required)
- Google Suite: 2 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Nolanville, TX 76559 (Required)
Work Location: In person
Salary : $16 - $17
