Project Assistant - Utility Construction

Position Overview:

The Project Assistant is a key office-based team member who supports the Project Manager and field teams by ensuring all administrative and project documentation tasks are completed with accuracy and efficiency. This role plays a vital part in maintaining organized records, coordinating procurement and billing, and facilitating clear communication across departments and subcontractors. By keeping schedules, documents, and processes on track, the Project Assistant helps drive smooth execution and successful project outcomes from start to finish.

JKL Associates Inc., a Division of PUSH Inc. is a privately owned premier communications and power utility contractor who has been providing telecom infrastructure for over 50 years through its dedicated team members who have integrity and continually strive for excellence.

Duties and Responsibilities:

· Collaborate with the Project Manager/Engineer/Customer to track project deadlines, schedules, and deliverables

· Set-up project job folders & Project Management software system

· Input all documentation required into Project Management software - daily

· Track and manage documentation including contracts, change orders, RFIs, meeting minutes, and insurance certificates

· Manage, download, print & coordinate all plans, specs, addenda, updates, schedules, etc., to field

· Assist Project Manager with preparing & tracking RFIs, PCOs, COs, issues, etc.

· Monitor and assist with submittal process - log / approval coordination / documentation / downloads / change orders

· Attend & document Pre-Job meeting, Project Management review meeting, post-Job meeting

· Assist in the procurement of materials, tools, equipment, and subcontractor services

· Initiate and retain subcontractor documents

· Monitor subcontractor production and invoicing

· Gather production data and compile as built and tabbed documentation as required to maintain up-to-date project records.

· Prepare and process customer billing documentation, maintain accurate AR records and approvals

· Support the collection of weekly foreman schedules and update project timelines

· Assist in preparing & distributing progress meeting minutes & schedule

· Assist in the collection and organization of close-out documentation, including warranties, as-builts and final reports

· Obtain, manage, prepare all 811/locates per project requirements in a timely manner

· Assist Project Manager with obtaining permits

· Additional duties as assigned by Project Manager

Physical and Environmental Factors:

· Ability to work outside or inside weather conditions.

· Ability to stoop, crawl, bend at the knees and waist, squat and lift 75 lbs.; includes body weight, equipment, tools, and boxes.

· Ability to work in moderately stressful situations.

· Ability to coordinate eyes, hands, feet, and limbs in performing skilled movements, such as keyboard use concurrent with use of phone.

· 5% Travel.

Education and/or Experience:

· Education: High school diploma required; degree in Project Management, Construction Management, or related field preferred.

• Work Experience: Two (2) years of experience in an administrative role, preferably in construction or project management.
• Industry Knowledge: Familiarity with construction contracts, project management software, and administrative processes preferred.

Requirements:

• Valid Driver’s License
• Must be able to pass pre-employment screenings.

· Strong understanding of the organization's goals, objectives, policies, and procedures.

· Proficiency in Microsoft Office, Google Suite, and basic project management software (e.g., Procore, Buildertrend). Experience with database software specific to construction management is a plus.

· Exceptional organizational and time-management skills, able to meet deadlines and manage multiple tasks efficiently while supporting project teams.

· Effective oral and written communication skills, with the ability to convey information clearly to team members, clients, and subcontractors.

· Ability to collaborate with internal teams, subcontractors, and external vendors to support project goals, fostering positive working relationships and clear communication.

· Proactive approach to work, with the ability to take initiative and work independently when needed. Strong ability to anticipate needs and ensure smooth project coordination.

· Strong attention to detail, capable of accurately inputting and tracking project information, maintaining documentation, and managing logistics.

· Ability to interpret basic technical documents and project specifications, with a willingness to develop understanding of construction-specific terminology and processes.

· Ability to problem-solve, with a focus on identifying issues and proposing practical solutions to ensure projects stay on track.

· Ability to manage time and tasks effectively, adjusting to changing priorities as needed in a fast-paced, dynamic environment.

· Ability to handle confidential and sensitive project information with discretion and professionalism.

Benefits of Joining the PUSH Team:

• Medical, Dental, Vision, Life, and Disability – Industry Leading!
• Free Teladoc, No-Cost Care Options
• Competitive pay, weekly checks
• 401K with Company Match up to 3%
• Paid PTO and Holidays
• Bonus Potential
• Training & Advancement Opportunities
• Apprenticeship Opportunities
• In-house CDL Program
• Referral Bonus Program
• And Much More!

Push, Inc is an Equal Employment Opportunity Employer (EEOC/M/F/D/V)

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Billings, MT 59106 (Required)

Ability to Relocate:

• Billings, MT 59106: Relocate before starting work (Required)

Work Location: In person