What are the responsibilities and job description for the Project Coordinator position at JLL?
PROJECT COORDINATOR: Multi-Site
As a Project & Development (PDS) Project Coordinator at JLL, you will be directly responsible for supporting a construction project management team to deliver challenging projects. Being forward thinking and consistently demonstrating initiative to adopt new technologies and contribute to efficient processes is key to the impact you will have in this role. You will collect, manage, and prepare reports on all project documentation including contracts, budgets, schedules, and meeting minutes. Your interest in construction projects from start to finish will speak to your ability to support your team in delivering industry-changing projects.
Responsibilities:
As a Project & Development (PDS) Project Coordinator at JLL, you will be directly responsible for supporting a construction project management team to deliver challenging projects. Being forward thinking and consistently demonstrating initiative to adopt new technologies and contribute to efficient processes is key to the impact you will have in this role. You will collect, manage, and prepare reports on all project documentation including contracts, budgets, schedules, and meeting minutes. Your interest in construction projects from start to finish will speak to your ability to support your team in delivering industry-changing projects.
Responsibilities:
- Project management and client’s representative responsibilities
- Prepare project management reports and meeting minutes
- Manage all project documentation including contracts, budgets, and schedules
- Maintain best practices templates on SharePoint site
- Administrative duties to include but not limited to copying, travel arrangements, expense report preparation, organizing lunches, Teams meetings, etc.
- Manage accounts receivables according to the guidelines and requirements set by the Regional Operations Manager or project team
- Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the Regional Operations Manager
- Responsible for smaller marketing functions including presentations, responses to proposals and research
- Demonstrate proficiency in the use and application of all project management technology as required for assigned projects
- Attend related meetings, draft/distribute approved meeting minutes
- Schedule meetings as directed
- Assist with developing and updating project documentation (PowerPoint, Excel, Adobe, Microsoft Project, Smartsheet, client-specific platforms)
- Works well with others in a team environment
- Comfortable with technology and is eager to learn more about how to integrate technology into everyday work streams for effective results
- Able to professionally interact with clients via email, phone, text, and in person
- Solution oriented when identifying problems or issues
- Bachelor's degree in accounting, business, architecture/ engineering, interior design, or construction management
- 0-2 years of practical experience--internship experience included
- Accounting experience or previous real estate support roles for brokers or project managers Strong interpersonal skills with the ability to interact with executive level internal & external clients
- Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business
- Basic proficiency with Microsoft Office products
- Comfortable with short deadlines and “making things happen”
- Experience with Smartsheet is a plus
- Able to predict needs before they are communicated
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