What are the responsibilities and job description for the Site Operations Coordinator position at JLL?
Job Title: Site Operations Coordinator
What this job involves:
As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.
Your day-to-day tasks will include:
Scheduling and coordinating vendor activities and site inspections
Maintaining accurate records of vendor interactions, service requests, and site activities
Assisting in the preparation of basic reports on site operations and vendor performance
Responding to routine inquiries from staff, vendors, and clients
Supporting the implementation of site procedures and protocols
Helping to organize and maintain site documentation and operational manuals
Assisting in tracking and reporting on key performance indicators (KPIs)
Coordinating site meetings and helping to prepare relevant materials
Desired experience and technical skills:
Requirements:
0-2 years of experience in an administrative or operational support role
Strong organizational skills and attention to detail
Proficiency in Microsoft Office suite, particularly Excel and Outlook
Excellent written and verbal communication skills
Ability to prioritize tasks and manage time effectively
Basic understanding of customer service principles
Preferred:
Experience in a facilities management or property management environment
Familiarity with vendor management concepts
Basic knowledge of building operations and maintenance
Experience with data entry and database management
Understanding of health and safety practices in a workplace setting
Exposure to scheduling and coordination software
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
What this job involves:
As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.
Your day-to-day tasks will include:
Scheduling and coordinating vendor activities and site inspections
Maintaining accurate records of vendor interactions, service requests, and site activities
Assisting in the preparation of basic reports on site operations and vendor performance
Responding to routine inquiries from staff, vendors, and clients
Supporting the implementation of site procedures and protocols
Helping to organize and maintain site documentation and operational manuals
Assisting in tracking and reporting on key performance indicators (KPIs)
Coordinating site meetings and helping to prepare relevant materials
Desired experience and technical skills:
Requirements:
0-2 years of experience in an administrative or operational support role
Strong organizational skills and attention to detail
Proficiency in Microsoft Office suite, particularly Excel and Outlook
Excellent written and verbal communication skills
Ability to prioritize tasks and manage time effectively
Basic understanding of customer service principles
Preferred:
Experience in a facilities management or property management environment
Familiarity with vendor management concepts
Basic knowledge of building operations and maintenance
Experience with data entry and database management
Understanding of health and safety practices in a workplace setting
Exposure to scheduling and coordination software
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
