What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at JLM HR Consulting?
ADMINISTRATIVE ASSISTANT
POSITION SUMMARY :
The Administrative Assistant is a key member of the CASH Campaign of Maryland's team. As the main point of contact for external vendors and staff, high importance is placed on a professional and organized approach. The Administrative Assistant supports the day-to-day on-site operations for the organization. This includes supplying guidance and technical support on all matters related to the office and ensuring that office protocols are operating effectively. This position reports to the Operations Manager.
RESPONSIBILITIES :
In-House Operations, Facilities & Information Technology :
- Point of contact with property manager for all needs.
- Manage office security procedures.
- Assure coverage for planned and unplanned absences.
- Order and maintain office supplies and inventory.
- Ensure that supplies and materials are stocked, organized, and maintain a professional office environment.
- Maintain all office mail, including packages, boxes and ensure they reach the intended party either in-house or remote staff.
- Maintain office equipment; negotiates and monitors purchase, lease, and other vendor contracts related to the office equipment.
- Point of contact for general clerical / administrative duties as needed including but not limited to answering phones, filing, preparing correspondence, faxing, copying, and mailing.
- Coordinate with program staff to post upcoming events on websites.
- Setup workspace for new employees, consultants, interns, and schedule new hire sessions with IT vendor.
- Track all equipment and equipment information issued to employees.
- Coordinate with IT vendor to retrieve, disconnect, and deactivate all equipment and access for terminated employees, including telephone access.
- Point of contact for external IT vendors related to equipment and contracts.
- Oversee in-person office functions. This includes supporting the planning, implementation, and clean-up of office events, meetings, and training.
- Process and monitor all parking passes as it relates to the office building.
- Triage and respond to general email inquiries for assistance.
- Maintain staff meeting facilitation calendar, meeting room calendars, communicate office closures, and timesheet due dates.
- Perform other related duties as assigned.
Accounting :
Qualifications :
Preferred Competencies :
Physical Demands and Work Environment :
CASH Campaign of Maryland is an equal opportunity employer.
