What are the responsibilities and job description for the Administrative Assistant position at JLS PR?
JLS is seeking an organized and proactive professional to serve as our Administrative Assistant. This role combines administrative and executive support, combined with high-level project management to ensure seamless operations across our client launches, press initiatives, and internal operations.
Primary Responsibilities:
Project & Calendar Management
- Develop and maintain a comprehensive calendar tracking all client launches, press holidays, and major media opportunities
- Coordinate with internal teams to track progress and flag potential issues before they arise
- Prepare regular status reports and updates for leadership and client teams
Process Development & Management
- Develop templates and systems to streamline recurring tasks
- Monitor process effectiveness and make data-driven recommendations for improvements
Executive Support
- Provide direct support to the founder, including calendar management, email organization, and personal task coordination
- Arrange meetings, handle correspondence, and manage personal scheduling
- Assist with preparation for presentations and meetings
- Handle confidential matters with discretion and professionalism
Operations Management
- Oversee office operations, including supply management and maintenance
- Manage office budget for supplies, snacks, and team lunches
- Coordinate team travel arrangements and maintain travel expense tracking
- Implement and maintain efficient office systems and procedures
Required Qualifications:
- 3-5 years of admin and/or project management experience, experience in the PR sector is helpful but not required
- Proven experience in administrative roles
- Experience in process development and documentation
- Exceptional organizational skills with ability to manage multiple complex projects simultaneously
- Strong proficiency in project management and productivity tools
- Outstanding written and verbal communication skills
- Experience in budget management and expense tracking
Desired Qualities:
- Strong emotional and social intelligence
- Proactive problem-solver with strong attention to detail
- Ability to anticipate needs and take initiative
- Excellent interpersonal skills and professional demeanor
- Adaptable and comfortable with changing priorities
- Discrete and trustworthy when handling confidential information
- Systems thinker with ability to identify and implement process improvements
Please email JLSPRjobs@gmail.com with your resume and a cover letter about your experience.