Administration
Newark, DE
- ID : 22769
- Full-Time / Regular
Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record’s list of the Top 500 Design Firms.
JMT's Newark, DE Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.
Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offer a rich benefits package, including :
Paid Leave TimePaid HolidaysPaid overtime ( x hourly rate)Affordable & Widely accepted health, dental and vision insuranceExcellent 401K Retirement PlanEducation Reimbursement programPay range is $23-30 / hour. Salary range is based upon background and level of experience.
Essential Functions and Responsibilities
General Administration
Review and edit various documents. Support office staff with document formatting.Create general communication / correspondence.Organize documentsSchedule monthly Office Meetings, coordinate presenters and prepare draft agendaCopy, bind documents to create reportsProcess incoming / outgoing mailAnswer and transfer incoming callsOffice Space
Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms, lobby)Manage building lobby and JMT office access process (access codes and key cards)Be primary contact with the building management officeMaintain breakroom supplies inventory, small appliances and coffee stationMaintain print room – clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as neededCoordination with outside vendors
Order meals for training sessions, meetings, and other eventsCoordinate office events such as awards banquets and holiday partiesManage vendors that support the office including breakroom supplies, office security, reproduction / print room, plant maintenance, offsite storage, etc. Review and process invoices from vendors.Additional Duties
Manage new employee on boarding processOversee career fair process including scheduling with university and coordinating attendees / materialsManage the contract execution processManage the subcontract processExpense Reports for Office Leader and Section HeadsAssist with administrative tasks on various projectsNonessential functions and responsibilities :
Perform other related duties as assignedRequired Experience
High school diploma or equivalentMinimum 3 years of related experience , as outlined in the Essential Functions and Responsibilities aboveMinimum of 3 years related office administration experienceQualifications preferred :
Proficiency in using Microsoft Office Suite ProductsWorking Conditions :
Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.
JMT is an Equal Opportunity Employer M / F / Disability / Vet / Sexual Orientation / Gender Identity, and we are proud to be building an inclusive and diverse workforce.
Salary : $23 - $30
