What are the responsibilities and job description for the Executive Assistant position at Job Portal?
About You
You take pride in being the reliable backbone that keeps leadership running smoothly
Your superpower is anticipating needs before they arise and solving problems proactively
Managing complex schedules and coordinating multiple priorities energizes you
You're known for maintaining grace under pressure while keeping multiple balls in the air
Your attention to detail and organizational skills consistently earn praise from colleagues
You thrive on being the trusted point person that both leaders and team members can count on
Your professional presence and emotional intelligence make you equally comfortable in both office and field environments
You have a natural talent for streamlining processes and making systems more efficient
You excel at being the right-hand support that keeps a busy owner focused and on schedule
Your diplomatic approach helps you navigate relationships with clients, vendors and colleagues while protecting your executive's time
You're comfortable balancing an enthusiastic, people-oriented leader's energy while keeping projects on track
You have a knack for translating big-picture vision into actionable steps and timelines
You're skilled at maintaining structure and organization while adapting to a dynamic, fast-paced environment
You gracefully provide details and follow-through to complement a leader's high-level thinking
What We Offer :
Competitive salary range of $65k-$75k / year, based on experience
Medical coverage availability
401(k) with company match
PTO and paid holidays
Professional development opportunities
Meaningful work in a positive, no-drama environment
Monday-Friday schedule (7am-5pm with seasonal flexibility)
About Us
Town & Country Enterprises is a leading hardscape / landscape company committed to excellence in both our work and our company culture. We believe in creating an environment where team members can grow, contribute meaningfully, and maintain a healthy work-life balance. Our conservative, professional workplace culture emphasizes respect, engagement, and purpose-driven work.
About the Job
We'll count on your exceptional judgment and interpersonal skills to serve as the primary gatekeeper for our owner, protecting and optimizing his time
Your talent for complex scheduling will be essential in managing a dynamic calendar that balances business development, operations, and strategic priorities
We'll leverage your professional presence and decision-making abilities to represent the owner in selected meetings and communications
Your strong communication skills will be vital in coordinating deliveries and maintaining excellent relationships with clients and team members
We'll rely on your organizational prowess to manage high-level administrative projects and keep multiple deadlines on track
Your attention to detail will be crucial in maintaining and organizing documentation
We'll tap into your relationship-building abilities to facilitate smooth communication between the owner, departments, and external stakeholders
Your process-oriented mindset will help ensure important business communications are tracked and managed effectively
Your skill in creating structure will help transform enthusiastic ideas into executable plans
We'll depend on your ability to provide detailed updates and keep projects moving forward while respecting a dynamic, people-focused leadership style
Your talent for documentation and organization will help capture and track important details from informal discussions and spontaneous meetings
Executive Assistant Skills & Qualifications
Strong organizational and process management abilities
Excellence in written and verbal communication
Proven discretion with confidential information
Professional demeanor with adaptability
Independent worker with strong problem-solving skills
Growth mindset and receptiveness to feedback
Experience with or willingness to learn : QuickBooks Online, Service Assistant 5 CRM, Job Nimbus, and Microsoft Office Suite / Google Workspace
If you have experience in any of the following or similar positions, please apply today!
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