What are the responsibilities and job description for the Billing Clerk position at Job Solutions TX LLC?
Job Summary
The Billing Clerk is responsible for processing invoices accurately, reconciling billing discrepancies, and ensuring timely payments related to import and export operations. This role requires great attention to detail, knowledge of international shipping documentation, and coordination with internal teams and external clients to facilitate seamless billing transactions. The ideal candidate will play a crucial role in supporting our accounting department by managing various clerical tasks, ensuring accurate data entry, and maintaining financial records. This position requires a strong understanding of accounting principles and proficiency in relevant software.
Invoicing and Invoice Issuance
- Prepare and issue invoices for all import/export transactions, ensuring accuracy in prices, taxes, and transportation charges.
- Verify and reconcile shipping documents, purchase orders, and contracts to ensure correct billing.
- Monitor accounts receivable and follow up on outstanding payments to maintain positive cash flow.
Documentation and Compliance
- Ensure all invoices comply with international trade regulations, customs requirements, and company policies.
- Maintain and organize records of all billing transactions, including invoices, receipts, and shipping documentation.
Coordination with Clients and Supplier
- Respond to client inquiries regarding billing and resolve discrepancies in a timely manner.
- Collaborate with suppliers and carriers to verify freight charges and coordinate billing adjustments when necessary.
- Assist internal departments with billing reports and financial documentation.
Reports and Audits
- Generate periodic billing reports and account statements for management review.
- Support internal and external audits by providing accurate billing records and supporting documents.
- Identify and recommend process improvements to increase efficiency and accuracy in billing operations.
Other Responsibilities
- Perform general ledger reconciliation to ensure accuracy in financial reporting.
- Assist with the preparation of journal entries and maintain organized records of all transactions.
- Support payroll management processes, ensuring timely and accurate payroll processing.
- Utilize quickbooks and other accounting software for data entry and financial reporting.
- Conduct tax-related tasks, ensuring compliance with relevant regulations and standards.
- Collaborate with the corporate accounting team to support month-end close activities.
- Execute 10 key typing for efficient data entry and record keeping.
- Assist in technical accounting tasks as needed to support the overall financial operations.
Job Type: Full-time
Pay: $14.00 - $16.00 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Experience:
- Accounting: 1 year (Required)
Work Location: In person
Salary : $14 - $16
