What are the responsibilities and job description for the Executive Assistant position at jobbot?
A bit about us :
We are seeking an experienced and proactive Executive Assistant to join our Accounting and Finance team. This role requires extensive experience in supporting C-level executives and board members, with a strong focus on confidentiality management. The successful candidate will be responsible for a multitude of administrative tasks, including managing the CEO's calendar, coordinating meetings, preparing reports, and managing travel arrangements. This role requires excellent communication skills, the ability to work under pressure, and a high level of organization.
Why join us?
Equal Opportunity Employer Medical, dental and vision insurance
Life insurance
Short-term disability
Long-term disability
401(k) retirement plan with match
Paid holidays
Paid Time Off
Job Details
Responsibilities :
- Manage the CEO's calendar, including scheduling internal and external meetings, and ensuring the CEO is prepared for all engagements.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for the CEO and board members.
- Prepare and distribute materials for board meetings, including reports, memos, and other correspondence.
- Manage expense reports, ensuring accurate recording and timely submission.
- Assist in budgeting and financial planning processes.
- Act as a gatekeeper for the CEO, managing incoming requests and ensuring they are handled appropriately.
- Draft memos, correspondence, and contracts as required.
- Assist in event planning for corporate functions and board meetings.
- Maintain a high level of confidentiality in all interactions.
- Perform data entry tasks and manage databases using Microsoft Office Suite and SharePoint.
Qualifications :
Salary : $75,000 - $95,000
