Administrative Assistant (Healthcare)

Administrative Assistant (Healthcare)

Shift/Days: Monday - Friday, 9:00 AM - 5:00 PM EST

Expected length: Contract to Hire

Location: New York City, NY

You Are:

• Detail-oriented in your approach: demonstrated in your work, correspondence and written communication.
• A professional who is comfortable working closely with senior staff
• An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
• Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
• Adapt at creating partnerships and working collaboratively with others to meet shared objectives and goals.
• Capable of building strong customer relationships and delivering customer-centric solutions.
• A good decision maker, with proven success at making timely decisions that keep the organization moving forward.
• A creative thinker, who can understand concepts and processes and make suggestion for office process improvements.
• Proactive and a good planner always prepared to support known and emerging business needs of the department
• Efficient and have excellent learning agility to quickly grasp new concepts, processes, and tasks.
• Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

You will:

• Prepare, proof read and process documents for approval and/or distribution utilizing office automation (Microsoft Office Suite – Word, Excel, PowerPoint).
• Create, manage and maintains neat, organized, accurate and up to date filing systems.
• Track and process Patient Representative Department expenses, budgets, purchase orders, and invoices.
• Assist with scheduling travel, meetings and other delegated tasks.
• Perform various clerical duties to contribute to the smooth operations of the Patient Representative Office.
• Provide clerical support to Vice President’s office.
• Manage calendars and schedule meetings as assigned.
• Assists on special projects to complete such tasks typing, copying and distributing correspondence/paperwork, and filing.
• Work: Monday-Friday; 9:00am-5:00pm

You have:

• High School Diploma required, Bachelor’s degree preferred.
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook
• Ability to multitask in a high volume office
• Must be able to work independently
• Excellent written and oral communication skills