What are the responsibilities and job description for the Administrative Associate II position at Jobility?

Job Title: Administrative Support for Bing Overseas Studies Program (BOSP)

Job Purpose: Provide administrative and operational support under general supervision for the Bing Overseas Studies Program (BOSP).

Core Duties:

Respond to inquiries and determine appropriate actions. Serve as a resource regarding a defined set of policies and procedures.
Schedule, organize, and operate conferences, seminars, and events, including vendor coordination, document production, logistics management, and liaison with internal and external vendors.
Draft and generate communications; coordinate the production and dissemination of documents such as presentations, seminar materials, complex reports, and displays.
Plan and schedule calendars based on consultation, resolve conflicts, and update email distribution lists. Support global centers with administrative tasks as needed.
Act as a liaison between global centers and the Stanford home office for administrative tasks related to leases, vendor contracts, payments, and various projects.
Partner with BOSP finance to process and monitor routine financial transactions, including researching and resolving discrepancies.
Serve as the point of contact for general maintenance and facility concerns; report incidents or potential safety issues to appropriate representatives.
Provide transactional support in partnership with human resources, such as student hiring and I-9 processing.
Guide students and/or contingent workers by scheduling, assigning, prioritizing workloads, setting deadlines, and reviewing work for quality and timeliness.

Requirements:

Minimum Requirements:

Education & Experience: High school diploma and three years of administrative experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities:

Proficient computer skills and experience with office software and email applications.
Proven ability to follow through and complete routine tasks.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Exceptional customer service and interpersonal skills.
Ability to prioritize and multi-task.

Physical Requirements:

Constantly perform desk-based computer tasks, frequently sit, occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects weighing up to 10 pounds, and rarely twist/bend/stoop/squat, kneel/crawl.
The University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

Work Standards:
Interpersonal Skills: Ability to work well with Stanford colleagues, clients, and external organizations.
Promote Culture of Safety: Commitment to personal responsibility and safety; communicates safety concerns; promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including personnel policies found in the University's Administrative Guide.

Top 3 Requirements to Hire:

Administrative experience
Proficient computer skills and experience with office software and email applications
High school diploma

Job Types: Full-time, Contract

Pay: $29.00 per hour

Expected hours: 40 per week

Schedule:

Application Question(s):

Please list all of the office software and email applications with which you are proficient.
The work arrangement is onsite, with an option for hybrid. Are you comfortable with that?
How many years of experience do you have in scheduling, organizing, and operating conferences, seminars, and events?

Experience:

Ability to Commute:

Ability to Relocate:

Work Location: In person

Salary : $29

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Administrative Associate II