Institutional Travel Coordinator (Hiring Immediately)

Executive Travel Assistant needed for Established Family Office (Confidential Search)

This Jobot Job is hosted by : Shezad Allaudin

Are you a fit? Easy Apply now by clicking the Apply button and sending us your resume.

Salary : $150,000 - $200,000 per year

A bit about us :

Leading multi-strategy institutional investment management company.

This is a full-time position, and hours of work and days are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m.

Must live in the Los Angeles area, or be willing to relocate.

This is a hybrid role, and must be flexible to work in the office as needed.

Why join us?

Great Benefits- fully paid healthcare

Discretionary year end bonus

Join a well established team who is invested in your growth, development and continued success

Rewarding work and responsibilities

Excellent culture and peers

Job Details

Job Details :

Are you a highly organized individual with a knack for coordinating travel and managing schedules? If so, our company is seeking a Executive Travel Assistant to provide top-notch support to our executive team. As an integral part of our team, you will be responsible for managing all aspects of travel and calendar management for our busy executives. This role is perfect for someone who thrives in a fast-paced, dynamic environment and enjoys the challenge of juggling multiple tasks at once.

Responsibilities :

As a Executive Travel Assistant, you will be responsible for a variety of tasks, including but not limited to :

1. Coordinating all aspects of executive travel, both domestic and international. This includes booking flights, hotels, and ground transportation, as well as navigating any travel complications that may arise.

2. Managing the executive team's calendars, ensuring that all meetings, appointments, and travel plans are scheduled and rescheduled as necessary.

3. Providing administrative support to the executive team, including preparing meeting materials, taking minutes, and managing correspondence.

4. Assisting with operations tasks as needed, such as project management.

5. Ensuring that all travel and meeting arrangements align with company policies and guidelines.

6. Acting as a liaison between the executive team and other departments, as well as external stakeholders.

Qualifications :

The ideal candidate for this role will have the following qualifications :

1. A minimum of 3 years of experience in a similar role, such as executive assistant, travel coordinator, or operations assistant.

2. Exceptional organizational skills, with the ability to manage multiple tasks and priorities simultaneously.

3. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.

4. Proficiency in using various software programs, including Microsoft Office Suite and travel booking platforms.

5. A proactive approach to problem-solving, with the ability to anticipate and address potential issues before they arise.

6. The ability to maintain confidentiality and handle sensitive information with discretion.

7. Flexibility to adapt to rapidly changing schedules and priorities.

8. A high level of attention to detail, ensuring that all travel arrangements and calendar events are accurately recorded and communicated.

9. A willingness to go the extra mile to ensure the smooth operation of the executive team's schedules and travel plans.

If you possess the skills and experience we're looking for and are ready to take on a challenging and rewarding role, we'd love to hear from you.

Interested in hearing more? Easy Apply now by clicking the Apply button.

Salary : $150,000 - $200,000