Human Resources Administrative Assistant

Position: Human Resources Administrative Assistant

Location: Westield, MA      

Rate of Pay: $22.50- $24.50 per hour

Hours: 40 hours per week 

Schedule: Monday – Friday 8:00am-4:300pm (flexibility on evenings to attend Job Fairs as required)

Are you a caring, organized, energetic, optimistic, reliable, team player with great interpersonal skills? COME WORK WITH US while we help build a world in which individuals with disabilities and other disadvantages realize their full potential.

Summary

The Human Resources Administrative Coordinator provides administrative assistance for the Human Resources, playing a key role in compliance, and record keeping.  While directly reporting to the Chief People Officer, the Coordinator will support the HR department team members, including support for all activities involved within their administrative and project needs.  The HR Admin Coordinator is responsible for maintaining employee personnel files and other records.  Additionally, the HR Admin Coordinator participates in the new employee orientation, process of WC claims, coordinating meetings and documentation compliance for all audits, submission of human resources information and reports for newsletters, oversight of HR mailbox and main phone line, oversight and coordination of tenure awards, and ordering office supplies. 

Qualifications

• High School Diploma, or GED, AA or Certificate in General Studies, Certified Administrative Professional (CAP), Certified Professional Secretary (CPS), or other Administrative Certification preferred
• At least two years related experience in an office environment required.

Requirements

• Regularly interacts with members and the public on the phone and in a program setting.
• Develops positive working relationships with both internal and external stakeholders.
• Works under direct supervision within prescribed area and escalates other matters appropriately. 
• Skilled in using phone systems, email, Office365 applications (word, excel, SharePoint, Teams, etc.), and willingness to learn Human Resources Information System (HRIS).
• The ability to communicate effectively and professionally in a business setting, verbally and in writing.

“Viability values our employees and the talents that they bring with them every day. Last year 30 staff members were promoted within the agency to roles that supported their professional growth.”

Full-time Viability staff members are eligible for the following:

• Health, Dental & Vision insurance plans.
• Dependent care flexible spending account.
• Flexible Spending & Health Savings account.
• Pet-plan discount program offered through Fetch.                    
• Company paid Long-term Disability insurance.
• Company paid Short-term Disability insurance. (NY & OK employees only)    
• Company paid Life & AD&D insurance.

Benefits & Perks for all Viability staff members: