What are the responsibilities and job description for the Department Administrator position at Jobs@UIOWA?
Join the University of Iowa's Departments of Economics, Finance, and Marketing in an exciting role as a Department Administrator. This pivotal position plays a fundamental role in supporting department executive officers, faculty members, students, and staff. At the core of departmental operations, this role involves overseeing administrative functions while providing support for the finance and academic functions in the office suite. Serving as the primary orchestrator of numerous departmental events, including seminars, guest speaker visits, and conferences, the Department Administrator assumes responsibility for event planning and execution. As this role oversees a dynamic team of student employees, we are seeking candidates with experience and enthusiasm for working with students. A positive attitude and an unwavering dedication to customer service are integral attributes for success in this dynamic role.
The position is 100% time, Monday-Friday, 8:00 am – 4:30 pm. The position is on campus during Fall and Spring semesters with a flexible work arrangement available during university breaks.
Specific Job Duties and Tasks
- Serves as lead operations manager for the office, including event planning, travel arrangements, internal communication, and supervising student employees. May assist with additional activities related to academic planning and financial management.
- Plan and execute all aspects of department events, which may include academic seminars, board meetings, conferences, welcome/orientation events, and faculty and committee meetings.
- Provide printing assistance for course materials and exams.
- Manage biweekly student employees; hire, train, schedule, assign workload, manage performance.
- Assist with faculty recruitment activities.
- Participate in new faculty onboarding.
- Initiate purchases and travel requests for department faculty and students.
- Work with Shared Services and Tippie Accounting Team Purchasing department’s team to communicate account (MFK) and business justifications for invoicing and reimbursement requests.
- May assist with monitoring departmental budgets.
- Primary point-of-contact for Departments of Economics, Finance, and Marketing.
- Document and maintain department records.
- Maintain compliances (FERPA, cash handling).
- Manage all aspects of seminar series for the departments; including speaker announcements, itineraries, send communication, seminar schedules, updating of websites, room scheduling, etc.
Get to know the Tippie College of Business
Since 1847, the Tippie College of Business has cultivated a legacy of innovation, thought leadership, and excellence in business education. We are over 4,700 students with BBA and graduate programs spanning six academic departments—accounting, business analytics, economics, finance, marketing, and management and entrepreneurship. We are eight centers and institutes, and four student-managed endowment funds. We’re over 56,000 alumni—and growing. Tippie is regularly listed in top business school rankings. We also hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB) and have maintained the accreditation for over 95 years (since 1923).
But who we are is not just in the curriculum we curate—it’s also in the culture we create. Our leadership embraces our responsibility to pursue excellence through diversity. More than 150 years after our founding, we continue to provide a welcoming, inclusive environment designed for you to grow and flourish in your professional or academic career.
Hybrid within Iowa: This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Salary: $39,700-$52,934
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact joshua-gulick@uiowa.edu
POSITION QUALIFICATIONS
Education Required
- Bachelor’s degree or the equivalent combination of education and experience.
Required Qualifications
- Experience, typically 6 months – 1 year, and a working level of ability to carry out ongoing office administration tasks effectively and efficiently in support of individuals, teams, and/or units. Experience while an undergraduate student is acceptable and can be counted toward the 6 months--1 year of experience required.
- Excellent organizational skills and attention to detail.
- Experience and ability to foster a welcoming and respectful workplace environment while recognizing personal differences and ability to work with a variety of individuals and groups in a constructive and respectful manner.
- A demonstrated working knowledge of and application of effective communication techniques and relationship building skills.
- Demonstrated ability to prioritize tasks, multi-task, and work as part of a team.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook Teams).
Desired Qualifications
- Experience planning events, including managing travel, ordering food, securing a location, and managing a timeline.
- Event management experience which may include project development, coordinating logistics, and/or managing event-day operations.
- Knowledge of or experience with UI tools (Universal workflow, MAUI, MyUI).
- Knowledge of University policies, procedures, and regulations.
- Experience working with or supervising student employees.
- Customer service experience in an academic environment.
Application Details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
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Resume
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Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at joshua-gulick@uiowa.edu.
Benefits Highlights:
Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.
Salary : $39,700 - $52,934
