What are the responsibilities and job description for the Jobs via Dice is hiring: Event Planner& Travel Coordinator in Irving position at Jobs via Dice?
The primary focus of this role is to support the Resource & Travel team processes and projects. This individual will manage the team inbox and will be responsible for responding to all emails and actioning resourcing / staffing changes and requests for stakeholders across the Conferences business. This person will be working in Excel spreadsheets on a daily basis, including creating and updating formulas and creating reports to enable leaders to make informed decisions on resourcing / staffing for 40 global conferences per year.
It is important for this individual to learn the role responsibilities of all functional teams. Partnering with their immediate team and key stakeholders across multiple teams, this self-starter should continually seek opportunities for improvement to help the Conferences organization evolve and scale effectively in a changing environment.
What you will do :
- Manage the Conferences Resource & Travel inbox, responding to email inquiries within 24 hours.
- Establish necessary flows of communication to the Resource & Travel team while maintaining an organized inbox.
- Action requested changes across all tools and consistently escalate to the manager when necessary.
- Maintain a strong line of communication with stakeholders, ensuring all emails and actions have been processed, information has been shared with affected teams, and follow up with stakeholders when necessary.
- Independently and confidently communicate with senior-level executives to request information required to update tools or meet deadlines.
- Support the management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.
- Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes / additions to conference resourcing.
- Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.
- Assist in identifying resources to fill staffing gaps when required, leveraging data from the availability survey.
- Manage the weekly ongoing travel approval process, tracking newly proposed associates and providing analysis by division for approval by the manager.
- Partner with the Resource & Travel team to provide support during the bi-annual travel review process.
- Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.
- Potential domestic travel 1-4 times per year.
What you will need :
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