Project Coordinator Hybrid

Location : Hybrid in Westbrook, ME

Schedule : Monday – Friday

8 : 30am-5 : 00pm, with some flexibility

36.90 per hour

Weekly Pay, Benefits Available!

EXPERIENCE LEVEL : intermediate (4-6 years)

TOP REQUIRED SKILLSETS :

• Well organized, detail oriented with good communication skills to manage projects and provide comprehensive status updates to management
• Proven self-starter and problem solver focused on delivering results
• Strong work ethic, ability to manage time and prioritize tasks to deliver efforts on time and with quality
• Experience with Smartsheet is desired, but experience MS Project or other Project Management software with planning and data entry experience acceptable
• Managing multiple stakeholders to coordinate the development, execution and tracking of a plan
• Budget tracking and reporting of a project or a program
• Experience documented business processes in simple formats
• Needs to be comfortable and familiar with PowerPoint and Excel

NICE TO HAVE SKILLSETS :

Coordinate multiple projects and programs to support business objectives and assist project managers in the coordination and completion of projects. Provide administrative and technical support such as scheduling, preparing presentations, monitoring time lines and budgets, creating reports, attending meetings, and acting as liaisons to various departments and organizations.

Job Description

Coordinate multiple projects and programs to support business objectives and assist project managers in the coordination and completion of projects.

Create, review and / or maintain project plans, timelines, databases and other supporting tools to track and report progress of key deliverables.

Identify, schedule and coordinate project and program meetings, deliverables, milestones and required tasks.

Track progress vs. plan, and resolve scheduling conflicts.

Create reports; maintain and update data; and create and maintain process documentation as needed for each project. Update and maintain internal systems as needed.

Create and establish project tracking metrics and reporting to ensure timely and on budget completion.

Prepare reports for management and staff. May present reports to management and staff.

Confer with various cross functional staff to outline tasks in the work plan.

Communicate project progress via reports, routine updates and business meetings.

Communicate project results which may include new reports and / or processes for the business.

Work closely with the management team and the functional leaders to analyze, report, and drive the critical projects, plans, events and action items through to completion.

Provide key support in coordinating and / or executing planned events, programs, field travel, etc.

Identify, create and establish standards and procedures for project reporting and documentation.

Work with teams to identify and develop process improvements.

Audit documentation to ensure compliance with company processes and ISO standards, if applicable.

Assist in developing training requirements, training new enhancements and conduct training sessions as necessary.

May assist and / or lead smaller, basic projects and / or programs.

EDUCATION :

Associates degree or equivalent combination of education and experience required. Bachelors degree or equivalent preferred.

REQUIRED SKILLS AND ABILITIES :

Strong computer skills - MS Office (i.e. Word, Excel, etc.)

Database / Access experience preferred

Ability to devise tracking systems and efficient reporting

Ability to learn to update internal website

Strong organizational skills with the ability to prioritize and follow-up

Ability to multitask

Strong attention to detail

Effective project administration skills and / or task management skills. Project management skills a plus.

Self-starter

Strong written and verbal communication skills as well as interpersonal skills.

Must be able to interface effectively with individuals from multiple departments at multiple levels.

Ability to deliver trainings and presentations

Ability to work independently, as a team member, and as a team leader

Ability to develop standards and practices within discipline

PHYSICAL DEMANDS : High computer use

May require limited travel

WORK ENVIRONMENT :

General office environment

LEVELING GUIDE :

Has developed expertise in wide range of work processes or activities. Has mastered most of complex work processes and has experience with difficult assignments.

Work typically involves complex and varied technical skills and / or administrative duties. Identifies key issues and patterns from partial / conflicting data.

Works autonomously within established procedures and practices and may help determine appropriate approach for new assignments.

Salary : $37