What are the responsibilities and job description for the Receptionist position at JobTracks?
Job Summary :
We are seeking a friendly, organized, and professional Receptionist to manage our front desk operations and provide exceptional service to clients, visitors, and team members. This position is the first point of contact for our company, playing a crucial role in setting a positive tone for all interactions. The ideal candidate is detail-oriented, possesses strong communication skills, and is dedicated to providing outstanding customer service.
Key Responsibilities :
- Greet clients, visitors, and employees with a welcoming demeanor, ensuring a positive first impression.
- Answer, screen, and forward incoming phone calls, taking messages as needed.
- Manage the reception area, ensuring it is neat, organized, and presentable.
- Coordinate mail distribution, incoming packages, and outgoing mail.
- Assist with scheduling appointments, booking meeting rooms, and coordinating office activities.
- Handle basic administrative tasks, such as data entry, filing, and document management.
- Maintain office supply inventory, placing orders and restocking as needed.
- Provide support to other departments as required.
Qualifications :
