What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Joeris General Contractors LLC?
Overview
Reports to: Vice President
FLSA Status: Full-Time, Salaried Non-Exempt
Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday, plus additional hours as required or necessary to meet workload demands
Position Objective: Responsible for providing administrative support to the leadership team. Joeris Mission: To transform people and places.
Responsibilities
• Attending and recording meetings and processing meeting minutes
• Coordinating the daily schedule of the Vice President and the leadership team
• Resolve scheduling conflicts
• Process information, complete all documentation, maintain files, and monitor status of ongoing projects undertaken by Vice President and leadership team.
• Direct visitors as appropriate
• Sort and distribute incoming mail
• Process expense reports
• Keep meeting schedules and plans for any meeting needs, to include ordering and setting up meals, conference room maintenance, and providing meeting materials.
• Making travel arrangements, including but not limited to air, rental car, lodging, meetings, etc.
• Coordinating registration, attendance, and details for industry events (ABC, AGC, AIA, ASA, etc.).
• Arranging for charitable donations and/or flower delivery as needed
• Notary Public duties
• Answers incoming telephone calls, records caller messages and routes to appropriate employee, greets visitors, notifies appropriate employee, and independently handles requests as appropriate.
• Reserves conference rooms for meetings and presentations and order and confirm requests supplies and refreshments.
• Assist with routine administrative assistance such as making labels, binding presentations, and utilizing Microsoft Office applications.
• Maintains inventory of office, documentation and copy supplies and performs other administrative duties.
• Provides professional, efficient, approachable, and high-level support.
• Additional duties as required
Qualifications
• High school diploma or equivalent
• Minimum 3 years high level administrative experience
• Industry experience desired, but not required
