Office Assistant

We are looking for an organized and detail-oriented Office Assistant to provide clerical and administrative support to our team. The ideal candidate will have excellent communication skills, be proficient in multitasking, and have a strong understanding of office management systems and procedures.

Responsibilities:

• Manage and organize office files, documents, and records, ensuring accuracy and confidentiality.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.
• Draft and edit correspondence, reports, and other documents as required.
• Schedule and coordinate appointments, meetings, and events, including booking conference rooms and sending calendar invitations.
• Greet and assist visitors, ensuring a professional and welcoming office environment.
• Perform data entry tasks and maintain up-to-date databases and spreadsheets.
• Coordinate and manage office supplies inventory, including ordering, receiving, and organizing supplies as needed.
• Assist with the preparation and distribution of internal and external communications.
• Support other team members by performing clerical and administrative tasks as needed.
• Provide general administrative support, including photocopying, faxing, and filing.

Requirements:

• High school diploma or equivalent; further education in business administration, secretarial studies, or a related field is a plus.
• Proven experience in an administrative or secretarial role.
• Must be able to travel for our events!
• Proficiency in Quickbooks & Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, with the ability to multitask and prioritize workload.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated problem-solving skills and a proactive approach to tasks.
• Team player with a positive attitude and the ability to work effectively with others.
• Familiarity with office equipment, such as printers, scanners, and fax machines.

To succeed in this role, you should be a highly motivated self-starter with the ability to work independently, manage deadlines, and adapt to changing priorities. If you have the skills and experience to excel in this position, please submit a resume

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Schedule:

• 8 hour shift

Ability to Commute:

• Valley Village, CA 91607 (Required)

Work Location: In person

Salary : $20 - $28