Benefits Specialist

Job description

Benefits Specialist

Summary of Position:

The Benefits Specialist is responsible for day-to-day administration and compliance of employee benefit plans including health, welfare, and retirement plan. This position is also responsible for employee support, compliance, project work, invoicing, and audits.

Functions of the Position:

• Administers benefit programs including health, welfare, and retirement savings plans. Supports program administration and compliance.
• Responsible for the benefit enrollment process. Performs new hire orientations and follow-up, approves life event enrollments in HRIS, collects dependent documentation, assists with day-to-day questions, and performs monthly audits.
• Supports HR and employees with complex benefits inquiries.
• Assists Leave of Absence Coordinator on escalated/complex cases.
• Responsible for biweekly benefits updates for payroll (including 401k changes, benefits premium adjustments, wellness discounts, etc.) and performs payroll audits.
• Transfers integration file feeds to vendors weekly and addresses discrepancy reports. Responsible for monthly invoice allocations, payments, and audits.
• Coordinates all on-site benefits events including flu shots, wellness screenings, wellness fair, vision/dental clinics, 401k education, Medicare, etc.
• Assists with new program research, analysis, plan design, implementation, and administration. Actively participates in Benefits Committee and Investment Committee.
• Assists with maintenance of HRIS for benefits administration and develops various analytical reports. Designs and develops benefits communication material and maintains benefits library on SharePoint and HRIS.
• Serves as a backup to the Benefits Manager.
• Works on other HR projects as required.
• Responsible for manufacturing, distributing and consistently maintaining safe and quality food by following current good manufacturing practices, allergen/sanitation controls, food defense/food fraud, HACCP/FSMA, SQF, and regulatory requirements.
• Aware and accountable for maintaining and documenting preventative controls necessary to ensure food safety and quality.
• Responsible for immediately reporting all food safety and quality issues to management.
• Responsible for partnering with others, sharing knowledge, skills, and information within assigned team and across functional areas.
• Responsible for enhancing technical and functional competencies, as well as professional and leadership development.
• Responsible for compliance with all safety policies and procedures established for health and workplace safety.
• Responsible for supporting safety culture by practicing safe work behaviors, reporting potential hazards, and conducting safety observations as assigned.

Qualifications:

-Education, Experience, and Knowledge:

• Bachelor’s degree in Human Resources or equivalent work experience and education.
• Four years of related experience.
• Knowledge of Workforce Dimensions.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirement both adopted and pending affecting employee benefit programs, including ERISA, IRS regulations, COBRA, FMLA, ADA, Section 125, Medicare, Social Security and DOL requirements.

Skills and Competencies:

• Strong data management and interpretation skills.
• Exceptional attention to detail.
• Excellent written and oral communication skills.
• Proven problem-solving skills.
• Strong time-management skills.
• Advanced Excel skills

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Benefits: 4 years (Required)

Work Location: Hybrid remote in Elgin, IL 60123