Project Coordinator - Mechanical and Plumbing

Are you fascinated by construction, especially HVAC, plumbing, and mechanical systems? Do you have a knack for organization and a passion for keeping things running seamlessly? We’re looking for a full-time, in-person Project Coordinator to join our team and take charge of the administrative aspects of our projects, freeing up our Project Managers to focus on job sites and managing projects.

As a family-run mechanical contracting company with over 60 years of history, we’ve built a reputation for excellence. Our crews work on a diverse range of projects—schools, hospitals, homes, and businesses throughout the Illinois Valley. We operate with one main rule: treat others the way you want to be treated. We’re all about getting things done efficiently and professionally, with a friendly and collaborative approach.

Why You’ll Love This Role

• Make an Impact: You’ll play a key role in managing the “paperwork” side of projects—handling purchase orders, submittals, subcontracts, schedules, budgets, client invoicing, and more—from kickoff to final completion.
• Be Part of a Team: Our Project Managers will rely on you to keep everything organized and ensure no detail is overlooked.
• Flexibility: This full-time role offers somewhat flexible hours such as start and quit times.
• Company Perks: Competitive pay (based on experience), health, dental, vision, life & LTD insurance, 401k with company match, and paid holidays.

What You’ll Do

• Administrative Leadership: Set up and manage projects in our software, handle insurance documents, submittals, purchase orders, subcontracts, and closeout documentation.
• Vendor Coordination: Communicate with vendors to secure insurance certificates and ensure timely delivery of submittals and materials.
• Proactive Organization: Update project files daily, prepare pay applications, manage schedules, and track lien waivers with Accounting.
• Central Hub of Information: Keep Project Managers informed of outstanding issues and ensure everything is handled with urgency and precision.

What We’re Looking For

• Detail-Oriented Problem Solver: Someone who loves dotting every “i” and crossing every “t”—and double-checking for good measure.
• Experience in Construction (Preferred): Familiarity with commercial construction and mechanical contracting is a big plus.
• Tech-Savvy: Proficiency in Microsoft Word, Excel, Outlook, and experience with Procore (or a willingness to learn). Procore certifications will set you apart.
• Professional and Friendly: You’ll represent our company professionally while working in a collaborative, fast-paced environment.

The Fine Print

• This is an on-site role at our Oglesby, Illinois office.
• Background checks may be required.
• You’ll need to be highly organized, operate with urgency, and excel at facilitating professional communication between all project stakeholders.

We work hard and get a lot done, but we also take the time to enjoy the ride—we're ordering in lunch regularly and sometimes we finish with a drink on Friday afternoons. If this sounds like your kind of environment, we’d love to hear from you!

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance

Compensation Package:

• Bonus opportunities

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18 - $25