Clerk II;County Attorney

GENERAL SUMMARY

Under the general direction of the County Attorney and Office Administrator.  Performs a variety of clerical duties for the County Attorney’s Office.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Accepts and processes cases from merchants on Theft by Worthless Check.
• Accepts and processes criminal cases involving Restitution and Reimbursement.
• Performs clerical duties, which includes calendaring court information, answering and directing phone calls in courteous and professional manner, maintaining logs, filing, indexing, preparing and distributing correspondence, verifying and scanning documents, inputting data and maintaining files on computer.
• Maintains collections of monies, balances cash reports, and runs daily collection reports.
• Provides customer service, which includes handling inquiries, providing information on filing and payments, maintaining payment schedules and processing requests.
• Assists merchants in the preparation and processes of cases to ensure cases are in compliance with office guidelines and procedures and statutory law.
• Reviews and processes filings from the queue and e-filing emails into the attorney management program for criminal, juvenile, mental, civil and DFPS cases.
• Scans original documents into appropriate database and performs data entry of index information.
• Files and processes cases in the attorney manager program for criminal, mental and DFPS cases.
• Performs other related duties of a similar nature and level as assigned.
• Employees are required to comply with safety regulations, procedures, protocol and wear personal protective gear if required.

MINIMUM QUALIFICATIONS

Education and Experience

High School diploma or equivalent, with under and including 2-5 years related experience. Combination of education and experience sufficient to successfully perform the essential functions listed above can be substituted.

SALARY

$40,309 TO $51,508 DOE

KNOWLEDGE, SKILLS, and ABILITIES

• Ability to operate office equipment and related software
• Ability to use MS Word and MS Office
• Ability to use office equipment and related software
• Ability to effectively communicate orally or in writing
• Ability to remain calm in tense situations
• Ability to answer and distribute calls
• Ability to provide excellent customer service
• Knowledge of clerical procedures
• Knowledge of notary rules
• Strong organizational skills
• Data entry and secretarial skills
• Work independently
• Handle common inquiries or complaints
• Exercise good judgment and focus on detail as required by the job
• Operate standard office equipment, such as computer, keyboards and monitors, copiers, scanners, and telephone
• Use (or learn to use) computer software and systems applicable to the position
• Follow oral and written instructions and procedures
• Collect, organize, and interpret data and prepare accurate records
• Compare data from a variety of sources for accuracy and completeness
• Organize large volumes of detailed data and information
• Meet schedules and deadlines of the work unit
• Maintain well-organized materials, files, systems and tools
• Adapt to changes in work situations and priorities
• Reason/analyze; use logic to identify and resolve problems
• Evaluate, organize, and summarize data and information
• Establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position typically requires fingering, talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching, reaching, climbing, balancing, pushing, pulling and lifting.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light Work: Performing the essential functions typically requires exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly.

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Johnson County is an Equal Opportunity Employer.

Salary : $40,309