What are the responsibilities and job description for the Clerk II - Treasurer's Office position at Johnson County?
JOB
Under supervision, performs tasks which may be routine and repetitive, but are usually not readily learned, which require some independent judgment and policy interpretation. Verifies the accuracy and adequacy of lists, applications and/or forms; issues legal documents such as licenses, titles and permits to members of the public; answers the telephone and when necessary, routes calls; interacts with members of the public to advise them on a full range of departmental policies and procedures and their application.
EXAMPLE OF DUTIES
Current office procedures and practicesMathematical computationsEnglish language to include grammar, sentence structure, spelling, punctuation, and proofreading skillsAbility to: Learn, apply, and articulate departmental policies and proceduresMake decisions requiring interpretation of policyCollect data, keep accurate records, and prepare reportsRepresent Johnson County and perform duties in a professional, responsible and trustworthy manner Operate common office equipment such as typewriters, calculators, cash registers, fax and postage machines, photocopiers, multi-line telephones, scanners, and microfiche printers/readersUse a computer for the purposes of data entry, spreadsheets, word processing, email and the InternetProvide customer service that is professional, courteous, and responsiveEstablish and maintain effective working relationships with co-workers, supervisors, and members of the publicInteract effectively with persons representing widely divergent backgrounds, interests, and points of viewDemonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing biasOrganize and prioritize multiple tasksMake bookkeeping entries and complete business formsBe detail-oriented when working with documents and informationPerform clerical tasks with a high degree of speed and accuracyMaintain confidentiality and security of information as appropriateHandle low to moderate levels of stress, meet deadlines and solve problems appropriate to the positionFollow oral and written instructionsHave clarity of speech, hearing, and writing which permits effective communicationOrganize and present facts, ideas and opinions clearly and concisely, orally and in writingHave sufficient vision which permits moderate to heavy production and review of a wide variety of materials both in electronic and hardcopy formsHave sufficient manual dexterity to make handwritten notations and which permits moderate to heavy use of a keyboard and mouseStand, sit, squat, kneel, bend, twist, reach, and use a step stool as neededLift and/or move up to 35 pounds as neededWork flexible schedule and occasional overtime as needed
SUPPLEMENTAL INFORMATION
To be performed satisfactorily with or without reasonable accommodation The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Meets members of the public and advises them of a full range of state and county laws and procedures pertaining to motor vehicle and property tax.Issues titles, registrations, and other legal Department of Transportation (DOT) documents both at the counter and through the mail.Verifies the accuracy and adequacy of lists, applications, and/or forms submitted by automobile dealers and the general public.Collects a variety of fees, verifying that the proper amount is paid, issues receipts when applicable. Balances previous day’s business when assigned to cash drawer.Answers the telephone and responds to inquiries; and when necessary, routes phone calls.Files or scans documents related to the operation of the Treasurer’s Office.Performs computer functions as they relate to the operation of the Treasurer’s Department such as entering information into the DOT system, bank book, miscellaneous receipts, real estate and mobile home systems.Prepares and processes outgoing mail.Cross-trains with co-workers and rotates through all work areas for departmental efficiency.May provide back-up for Clerk IIs in other offices/departments during peak demand.Performs all work duties and activities in accordance with County policies, procedures, collective bargaining agreement, and safety practices.Attends work regularly at the designated place and time.Resume and cover letter must be attached to online application. For questions regarding this position please contact Kristy Lyman at 319-688-8077 or klyman@johnsoncountyiowa.gov
Under supervision, performs tasks which may be routine and repetitive, but are usually not readily learned, which require some independent judgment and policy interpretation. Verifies the accuracy and adequacy of lists, applications and/or forms; issues legal documents such as licenses, titles and permits to members of the public; answers the telephone and when necessary, routes calls; interacts with members of the public to advise them on a full range of departmental policies and procedures and their application.
EXAMPLE OF DUTIES
Current office procedures and practicesMathematical computationsEnglish language to include grammar, sentence structure, spelling, punctuation, and proofreading skillsAbility to: Learn, apply, and articulate departmental policies and proceduresMake decisions requiring interpretation of policyCollect data, keep accurate records, and prepare reportsRepresent Johnson County and perform duties in a professional, responsible and trustworthy manner Operate common office equipment such as typewriters, calculators, cash registers, fax and postage machines, photocopiers, multi-line telephones, scanners, and microfiche printers/readersUse a computer for the purposes of data entry, spreadsheets, word processing, email and the InternetProvide customer service that is professional, courteous, and responsiveEstablish and maintain effective working relationships with co-workers, supervisors, and members of the publicInteract effectively with persons representing widely divergent backgrounds, interests, and points of viewDemonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing biasOrganize and prioritize multiple tasksMake bookkeeping entries and complete business formsBe detail-oriented when working with documents and informationPerform clerical tasks with a high degree of speed and accuracyMaintain confidentiality and security of information as appropriateHandle low to moderate levels of stress, meet deadlines and solve problems appropriate to the positionFollow oral and written instructionsHave clarity of speech, hearing, and writing which permits effective communicationOrganize and present facts, ideas and opinions clearly and concisely, orally and in writingHave sufficient vision which permits moderate to heavy production and review of a wide variety of materials both in electronic and hardcopy formsHave sufficient manual dexterity to make handwritten notations and which permits moderate to heavy use of a keyboard and mouseStand, sit, squat, kneel, bend, twist, reach, and use a step stool as neededLift and/or move up to 35 pounds as neededWork flexible schedule and occasional overtime as needed
SUPPLEMENTAL INFORMATION
To be performed satisfactorily with or without reasonable accommodation The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Meets members of the public and advises them of a full range of state and county laws and procedures pertaining to motor vehicle and property tax.Issues titles, registrations, and other legal Department of Transportation (DOT) documents both at the counter and through the mail.Verifies the accuracy and adequacy of lists, applications, and/or forms submitted by automobile dealers and the general public.Collects a variety of fees, verifying that the proper amount is paid, issues receipts when applicable. Balances previous day’s business when assigned to cash drawer.Answers the telephone and responds to inquiries; and when necessary, routes phone calls.Files or scans documents related to the operation of the Treasurer’s Office.Performs computer functions as they relate to the operation of the Treasurer’s Department such as entering information into the DOT system, bank book, miscellaneous receipts, real estate and mobile home systems.Prepares and processes outgoing mail.Cross-trains with co-workers and rotates through all work areas for departmental efficiency.May provide back-up for Clerk IIs in other offices/departments during peak demand.Performs all work duties and activities in accordance with County policies, procedures, collective bargaining agreement, and safety practices.Attends work regularly at the designated place and time.Resume and cover letter must be attached to online application. For questions regarding this position please contact Kristy Lyman at 319-688-8077 or klyman@johnsoncountyiowa.gov
