What are the responsibilities and job description for the Fiscal Manager- TEMPORARY position at Johnson County?
JOB
****THIS IS A TEMPORARY POSITION NOT TO EXCEED 18 MONTHS***Under general direction, coordinates and manages business activities for the Public Health Department and provides direct oversight to the Administration Division. Prepares Department budget and makes recommendations for modifications. Oversees budget and resource acquisition processes for the Department. Serves as financial officer for the Department.
EXAMPLE OF DUTIES
Financial contracts and budget systemsFiscal and resource managementBilling (MCO, Insurance, Private Pay)Principles and practices of public management, administration and employee relationsDocumentation managementGenerally Accepted Accounting Principles HIPAA rules and regulationsPerformance Management (PM), Quality Improvement (QI), and program evaluation Local, State and Federal policies related to program areas served by the Department, including training and licensure requirementsEnglish language to include grammar, spelling, sentence structure and vocabulary Ability to: Handle project management including contracts, subcontracts, and agreements to ensure accountability and for purposes of external auditsRepresent Johnson County and perform duties in a professional, responsible and trustworthy mannerPlan, direct and coordinate division work activities and specific projects for management teamInterpret and enforce County and department policies; address personnel-related issuesInteract effectively with persons from widely divergent backgrounds, interests, and points of viewOperate in an incident command structure for emergency operationsDevelop and implement program procedures, goals, objectives and performance outcomesEnsure compliance with state and federal fiscal policies and requirementsMaintain confidentiality and security of information as appropriateAnalyze organizational and operational problems and develop timely, cost effective solutionsDevelop and manage Quality Improvement projectsEstablish and maintain effective relationships with co-workers, supervisors, appointed and elected officials, contractors, vendors, volunteer groups, community agencies, and members of the publicOrganize and prioritize multiple tasks and competing prioritiesOperate common office equipment such as calculators, fax and postage machines, photocopiers, multi-line telephones and scannersUse a computer for the purpose of data entry, spreadsheets, word processing, logistical organization, presentations and Internet.Organize and present factual information and ideas or opinions clearly and concisely, in oral or written formHandle moderate to high levels of stress, meet deadlines and solve problems appropriate to positionFollow oral and written instructionsHave clarity of speech, hearing, and writing which permits effective communicationHave sufficient vision which permits moderate production and review of a wide variety of materials both in electronic and hardcopy formsHave sufficient manual dexterity to make handwritten notations and which permits moderate use of a keyboard and mouseStand, sit, squat, kneel, bend, twist, and reach as neededLift and/or carry up to 25 pounds as neededHave sufficient personal mobility to complete work at various facilitiesWork flexible schedule and additional time as needed
SUPPLEMENTAL INFORMATION
to be performed satisfactorily with or without reasonable accommodation The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Recruits, hires, trains, manages, evaluates, disciplines, and motivates Division personnel in accordance with County employment policies.Develops and monitors department budgets. Presents budget status reports for Board of Health.Meets monthly with Board of Health Finance Committee.Oversees compliance with federal, state, county and subcontractor financial audits by interpreting state and federal guidelines related to audit practices. Oversees financial staff activities that includes but is not limited to: Department deposit processPayroll Billing (MCO, Insurance, Private Pay)Preparation and/or submission of grant application and related reportsFiling of financial reports, preparation of budgets and monitoring of grant program activities for local, state, and federal grants, agreements and contracts for the Department Administrative support for assigned grant programsAccounts payable claims processPurchasingInventoryInternal AuditsCoordinates Administrative staff in Community Health, Environmental Health, and Clinical Services Divisions as well as offsite clinics.Provides support to departmental strategic plan, workforce development plan, quality improvement plan, and performance management system.Documents all work to meet the Public Health Accreditation Board standards.Prepares and presents program and policy recommendations or reports to the Director and to the Board of Health, Board of Supervisors, or other public health agencies.Establishes and assures maintenance of department information on HRIS and financial management system.Creates uniform systems to describe, inventory, request and track resources.Maintains program data and conduct on-going program evaluation.Assures procedures, processes, and hardware for transferring information internally and externally. Serves in capacity of Acting Director as assigned.Represents Johnson County and participates in training/education opportunities and work-related meetings as required.Performs all work duties and activities in accordance with County policies, procedures, and safety practices.Attends work regularly.RESUME AND COVER LETTER MUST BE ATTACHED TO ONLINE APPLICATIONFor questions regarding this position please contact Ines Beltre at ibeltre@johnsoncountyiowa.gov or 319-688-8076
****THIS IS A TEMPORARY POSITION NOT TO EXCEED 18 MONTHS***Under general direction, coordinates and manages business activities for the Public Health Department and provides direct oversight to the Administration Division. Prepares Department budget and makes recommendations for modifications. Oversees budget and resource acquisition processes for the Department. Serves as financial officer for the Department.
EXAMPLE OF DUTIES
Financial contracts and budget systemsFiscal and resource managementBilling (MCO, Insurance, Private Pay)Principles and practices of public management, administration and employee relationsDocumentation managementGenerally Accepted Accounting Principles HIPAA rules and regulationsPerformance Management (PM), Quality Improvement (QI), and program evaluation Local, State and Federal policies related to program areas served by the Department, including training and licensure requirementsEnglish language to include grammar, spelling, sentence structure and vocabulary Ability to: Handle project management including contracts, subcontracts, and agreements to ensure accountability and for purposes of external auditsRepresent Johnson County and perform duties in a professional, responsible and trustworthy mannerPlan, direct and coordinate division work activities and specific projects for management teamInterpret and enforce County and department policies; address personnel-related issuesInteract effectively with persons from widely divergent backgrounds, interests, and points of viewOperate in an incident command structure for emergency operationsDevelop and implement program procedures, goals, objectives and performance outcomesEnsure compliance with state and federal fiscal policies and requirementsMaintain confidentiality and security of information as appropriateAnalyze organizational and operational problems and develop timely, cost effective solutionsDevelop and manage Quality Improvement projectsEstablish and maintain effective relationships with co-workers, supervisors, appointed and elected officials, contractors, vendors, volunteer groups, community agencies, and members of the publicOrganize and prioritize multiple tasks and competing prioritiesOperate common office equipment such as calculators, fax and postage machines, photocopiers, multi-line telephones and scannersUse a computer for the purpose of data entry, spreadsheets, word processing, logistical organization, presentations and Internet.Organize and present factual information and ideas or opinions clearly and concisely, in oral or written formHandle moderate to high levels of stress, meet deadlines and solve problems appropriate to positionFollow oral and written instructionsHave clarity of speech, hearing, and writing which permits effective communicationHave sufficient vision which permits moderate production and review of a wide variety of materials both in electronic and hardcopy formsHave sufficient manual dexterity to make handwritten notations and which permits moderate use of a keyboard and mouseStand, sit, squat, kneel, bend, twist, and reach as neededLift and/or carry up to 25 pounds as neededHave sufficient personal mobility to complete work at various facilitiesWork flexible schedule and additional time as needed
SUPPLEMENTAL INFORMATION
to be performed satisfactorily with or without reasonable accommodation The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Recruits, hires, trains, manages, evaluates, disciplines, and motivates Division personnel in accordance with County employment policies.Develops and monitors department budgets. Presents budget status reports for Board of Health.Meets monthly with Board of Health Finance Committee.Oversees compliance with federal, state, county and subcontractor financial audits by interpreting state and federal guidelines related to audit practices. Oversees financial staff activities that includes but is not limited to: Department deposit processPayroll Billing (MCO, Insurance, Private Pay)Preparation and/or submission of grant application and related reportsFiling of financial reports, preparation of budgets and monitoring of grant program activities for local, state, and federal grants, agreements and contracts for the Department Administrative support for assigned grant programsAccounts payable claims processPurchasingInventoryInternal AuditsCoordinates Administrative staff in Community Health, Environmental Health, and Clinical Services Divisions as well as offsite clinics.Provides support to departmental strategic plan, workforce development plan, quality improvement plan, and performance management system.Documents all work to meet the Public Health Accreditation Board standards.Prepares and presents program and policy recommendations or reports to the Director and to the Board of Health, Board of Supervisors, or other public health agencies.Establishes and assures maintenance of department information on HRIS and financial management system.Creates uniform systems to describe, inventory, request and track resources.Maintains program data and conduct on-going program evaluation.Assures procedures, processes, and hardware for transferring information internally and externally. Serves in capacity of Acting Director as assigned.Represents Johnson County and participates in training/education opportunities and work-related meetings as required.Performs all work duties and activities in accordance with County policies, procedures, and safety practices.Attends work regularly.RESUME AND COVER LETTER MUST BE ATTACHED TO ONLINE APPLICATIONFor questions regarding this position please contact Ines Beltre at ibeltre@johnsoncountyiowa.gov or 319-688-8076
