Payroll/AP Specialist: 80 hrs/pay period

POSITION/JOB SUMMARY:

The Payroll/Accounts Payable Specialist is responsible for the coordination and processing of the biweekly payroll, ensuring pay is processed on time, accurately, and in compliance with government regulations. Enter and process Accounts Payable on a weekly basis.

ESSENTIAL FUNCTIONS

• Enters, maintains, and processes information in the payroll system; information may include employee hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, and other information.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Prepare payroll reports for managers and administration as well as monthly, quarterly, and yearly reporting.
• Serves as liaison with employees, financial institution, auditors and the County regarding payroll-related questions and verifications.
• Must be able to analyze timesheets which involve shift pay, incentive pay, and overtime.
• Train new managers in Time & Attendance. Answer ongoing questions and concerns.
• Set payroll policy with direction of Chief of Human Resources.
• Submit reports and make payments for payroll deductions withheld.
• Reconciles payroll.
• Enter invoices into NetSuite daily.
• Print invoices from vendors not received by mail.
• Pay vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving invoice or payment discrepancies and documentation.
• Reconciles AP by verifying entries and comparing system reports to balances.
• Verifies vendor accounts by reconciling monthly statements.
• Maintains historical records by scanning documents.
• Reports any balance discrepancies to Purchasing/AP Manager.
• Processes paper flow according to proper procedure in the most time efficient manner.
• Reports to work on time and as scheduled; completes work within designated time.
• Prioritizes responsibilities to ensure completion of duties and demonstrate efficiency.
• Requires minimal supervision in performance of job duties; is a self-starter; initiates the meeting of responsibilities without prompting.
• Updates job knowledge by participating in educational opportunities.
• Performs additional tasks as assigned by Purchasing/AP Manager, HR Generalist, or Chief of Human Resources.
• Wears identification while on duty, uses punch time system correctly.

STANDARD REQUIREMENTS

• Supports the Mission, Vision and Values at Johnson Memorial Health Services.
• Is knowledgeable of patient and resident rights and ensures an atmosphere which allows for the privacy, dignity, and well-being of all patients and residents in a safe, secure environment.
• Supports, cooperates with, and implements specific procedures and programs for:
  • Safety, including universal precautions and safe work practices, established fire/safety/disaster plans, risk management, and security, report and/or correct unsafe working conditions, equipment repair and maintenance needs.
  • Confidentiality of all data, including patient, resident, employee, and operations data.
  • Quality assurance and compliance with all regulatory requirements.
  • Compliance with current law and policy to provide a work environment free from any sort of harassment and all illegal and discriminatory behavior.
• Supports and participates in common teamwork:
  • Cooperates and works together with all co-workers; plan and complete job duties with minimal supervisory direction including appropriate judgment.
  • Uses tactful, appropriate communications in sensitive and emotional situations.
  • Follow up as appropriate with supervisor, co-workers, patients, or residents regarding reported complaints, problems, and/or concerns.
  • Promotes positive public relations with patients, residents, family members and guests.
  • Completes requirements for in-service and annual training, acceptable attendance, uniform dress codes including personal hygiene, and other work duties as assigned.

QUALIFICATIONS

• Education/Experience: High School diploma, GED, or equivalent required.
• Associates Degree in Accounting, Finance, or Business preferred.
• Previous accounts payable and payroll experience preferred.
• Attention to detail, thoroughness, organization, analyzing information, PC proficiency, data entry skills, and general math skills.

Benefits Offered for 48 hours (.6 FTE)

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Flexible Spending (FSA)
• Health Savings (HSA)
• Supplemental Insurances
• Retirement (401a/457 Plan) 
• Paid Time Off 
• Employee Sick & Safety Leave
• Extended Illness Bank

 The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

JHMS is committed to the full inclusion of all qualified individuals. As part of this commitment. JHMS will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed, please contact the Human Resources Department.

Salary : $21 - $30