Legal Administrative Assistant

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) for our Tampa office. The Candidate must have a minimum of three (3) years of experience in a law firm setting, with a focus on Litigation. The LAA will perform a wide variety of legal administrative duties and provide comprehensive and efficient administrative and secretarial support.

We offer a comprehensive benefits package, a competitive wage, and a team-driven work environment.

Position Overview:

Candidates must be able to efficiently manage the administrative responsibilities associated with complex litigation matters, ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with trial preparation, legal document management, e-filing, scheduling, and maintaining organized workflows for the Firm’s litigation team.

Key Responsibilities:

• Preparing, proofreading, and editing legal documents and correspondence for accuracy, including spelling, grammar, punctuation, format, and content.
• Calendar management, including scheduling court appearances, depositions, meetings, and hearings.
• E-filing documents with Federal and Florida State Courts.
• Assisting attorneys with trial preparation, including organizing client materials and work product within our document management system.
• Time entry and client billing.
• Review and edit pre-bills, ensure they are ready for attorneys’ review and approval.
• Submission of new business intake and conflicts checks and opening/closing of client matters.
• Answering telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.
• Performing administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.

Essential Knowledge, Skills and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Attention to detail with strong organizational and time management abilities.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
• Confidentiality and professionalism in handling sensitive information.
• Ability to work extra hours as needed.
• Self-motivated with a positive attitude.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution.
• A minimum of three (3) years of experience in a law firm setting is preferred, with a focus on litigation.
• Experience with trial preparation and litigation in State and Federal courts is required.

Office Location: Tampa, FL

This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).