Bilingual Human Resources Generalist

POSITION FUNCTION

Under the direction of, and in conjunction with, the Director, Human Resources, support the overall HR function by overseeing various human resources functions (i.e., employee relations, recruitment, benefits administration, leave of absence management, onboarding, offboarding, compliance, performance management, payroll, and compensation, etc.). This role serves as a key point of contact for employees, providing guidance and ensuring HR policies and procedures are effectively implemented to support a positive work environment.

MAJOR RESPONSIBILITIES

• Assist the Director, Human Resources, in defining, developing, and implementing Company policies, practices, procedures, organizational development plans and manpower objectives.
• Coordinate and implement effective recruiting programs and employment practices to attract and retain quality exempt and non-exempt employees and maintain corporate staffing objectives.
• Serve as a trusted resource for employees, addressing concerns and providing guidance on workplace issues.
• Conduct thorough and impartial investigations into employee relations matters, ensuring fair and consistent resolutions.
• Initiate, prepare and maintain Human Resources records, reports and HRIS data management.
• Manage the onboarding process to ensure a smooth transition for new hires, including conducting orientation sessions, coordinating necessary paperwork, and facilitating system access. Oversee the offboarding process by handling exit interviews, processing terminations, retrieving company property, and ensuring compliance with company policies and legal requirements.
• Provides administration support to the Company’s 401k committee and Plan Sponsor website. Extends support to employees through administrative assistance in enrolling in their employee portal and making changes. Supports the business by running reports, verifying documents for audit purposes, and reconciling weekly reports post-payroll cycles.
• Collaborate with the HR Director to coordinate and manage the annual benefits open enrollment process, including communicating plan changes, assisting employees with selections, ensuring timely enrollment, and working with benefit providers to address any issues.
• Administer and manage employee leave of absence programs, including FMLA, ADA, workers compensation and Short-Term Disability (STD), ensuring compliance with federal and state regulations. Work closely with employees, managers, and the HR Director to provide guidance on eligibility, documentation, and return-to-work processes while maintaining accurate records and confidentiality.
• Manage the completion and verification of Form I-9 and ensure compliance with E-Verify requirements. Oversee unemployment claims by responding to inquiries and providing necessary documentation,
• Conduct regular HR audits to ensure compliance with company policies, state and federal regulations, and recordkeeping requirements. Review employee files, payroll records, benefits enrollments, and leave documentation to identify discrepancies, address compliance risks, and implement corrective actions as needed.
• Administer the accuracy and timeliness of insurance billing and enrollment, as well as maintain a current benefits census.
• Support managers with the performance evaluation processes, goal setting, and employee development plans.
• Assist in implementing and creating course outlines for in-house educational training programs held to increase employee and management awareness of corporate policies and practices, governmental regulations, job related advancements, etc.
• Assist in the administration of various programs (i.e. legal postings, interview practices, etc.), as well as prepare corresponding reports which assure compliance with governmental laws and reporting regulations.
• Completes other various duties as assigned by manager.
• Serve as a back-up for processing payroll.
• Adheres to all Security Policies and Procedures as referenced in the Employee Security Handbook.

DISCLAIMER:

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

QUALIFICATIONS

• Bachelor’s degree in HR Management, Organizational Behavior, or equivalent field.
• 2-3 years of HR Generalist experience, including recruiting, benefits, and employee relations.
• Excellent oral and written communication skills in English. Spanish communication skills highly preferred.
• Interpersonal skills and ability to communicate effectively at al levels of the company from entry-level to executive level.
• Intermediate experience with Microsoft Office 365 (Excel, Teams, Word, and Outlook.
• Experience with HRIS and payroll systems, preferably with Paylocity.

ESSENTIAL FUNCTIONS

• Must be able to communicate proficiently orally and articulately in writing in English and Spanish.
• Able to read handwritten, printed materials, and computer screens.
• Must have the manual dexterity to manipulate a computer keyboard.
• Must be able to communicate in person, via telephone, and teleconferencing with customers and internal personnel.
• Ability to travel by automobile or airplane when necessary.

WORKING CONDITIONS:

Normal office environment and some exposure to a manufacturing plant facility onsite. Flexible hybrid schedule based on department in-office assignments.