What are the responsibilities and job description for the PT Workforce Training & Community Programs Administrative Assistant position at Johnston Community College?
Summary
Assist in marketing, preparing, coordinating, and advancing classes and summer camps by providing administrative support for Workforce Training & Community Programs.Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Preferred: Bachelor's degree with emphasis in business or office administration.
Experience Minimum: One (1) to two (2) years of administrative experience assisting, and coordinating programs with direct contact and communication with various constituents.Language Skills
Certificates, Licenses, Registrations
None
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must be able to communicate effectively. The employee must be able to meet mobility requirements and be able to occasionally move materials of up to 10 pounds. Must be able to access print and electronic material and utilize the information effectively.
Work Environment
The average noise level in the work environment is typical of a community college setting with various classes and events taking place simultaneously, but can depend on specific events scheduled and the nature of the class.
Johnston Community College typically operates on a Monday – Thursday schedule from 8:00 a.m. – 5:00 p.m. and on Friday from 8:00 a.m. – 3:00 p.m.
In addition, from mid-May – early August, the College operates on a forty-hour work week from Monday – Thursday, with the College closed on Fridays.
Assist in marketing, preparing, coordinating, and advancing classes and summer camps by providing administrative support for Workforce Training & Community Programs.Essential Duties and Responsibilities
- Coordinate marketing efforts to inform the public of Workforce Training & Community Programs, including summer camps, and opportunities which includes but not limited to: establishing and building rapport with past, current, and potential partners and students; providing and gathering information for marketing materials to share across various platforms; gauge and track interest in programs and potential class offerings; promoting and sharing information to increase program interest, enrollment, and course offerings; participating in events and providing direct contact to market and promote programs in-person, virtually, and electronically.
- Assist with coordinating with community partners and instructors to establish classes, courses, workshops, and summer camps which includes but not limited to: preparing set up registrations, documents, individual course schedules, location, classroom/instructor/student needs, registration, notification emails, webpage updates, tracking inventory, ordering appropriate materials for courses, assessment and stewardship of program budgets.
- Assist with course packets ensuring all necessary documents occupy each packet.
- Assist with managing class and summer camp registrations.
- Assist with conducting course kick-offs and closeouts.
- Assist with reviewing required course documentation and summer camp registration forms for accuracy and completeness.
- Works closely with the Director of Workforce Training & Community Programs Director to ensure quality training is being delivered to instructors, camp coordinators, clients.
- Capable of working on multiple tasks simultaneously and follow through on all projects to completion with attention to detail, quality, and accuracy.
- Travel to various locations throughout the county to deliver and pick up course packets and materials, kick-off and close-out classes, and summer camp materials as needed.
- Some nights and weekend work will be required.
- Other duties as assigned.
- Supervisory Responsibilities: This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Exceptional customer service skills.
- Excellent written and oral communication skills.
- Ability to read and comprehend written and verbal material and information.
- Ability to pay attention to detail, be self-directed, and task oriented.
- Ability to work independently with minimal supervision.
- Ability to work collaboratively with a wide variety of personnel, including technical and non-technical personnel, and all internal and external constituents.
- Ability to drive within the state.
- Relevant experience.
Education Preferred: Bachelor's degree with emphasis in business or office administration.
Experience Minimum: One (1) to two (2) years of administrative experience assisting, and coordinating programs with direct contact and communication with various constituents.Language Skills
- Ability to read and comprehend written material.
- Excellent written, oral, and interpersonal skills.
- Ability to properly write and format correspondence.
- Ability to effectively present information in one-on-one and small group situations to all internal and external constituents, including customers, clients, and employees of the organization, in-person, virtually, and electronically.
- Basic math reasoning.
- Ability to apply common sense understanding to carry out written and oral instructions.
- Ability to deal with problems involving concrete variables in standardized situations.
- Demonstrate analytical, organizational, and problem-solving skills.
Certificates, Licenses, Registrations
None
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must be able to communicate effectively. The employee must be able to meet mobility requirements and be able to occasionally move materials of up to 10 pounds. Must be able to access print and electronic material and utilize the information effectively.
Work Environment
The average noise level in the work environment is typical of a community college setting with various classes and events taking place simultaneously, but can depend on specific events scheduled and the nature of the class.
Johnston Community College typically operates on a Monday – Thursday schedule from 8:00 a.m. – 5:00 p.m. and on Friday from 8:00 a.m. – 3:00 p.m.
In addition, from mid-May – early August, the College operates on a forty-hour work week from Monday – Thursday, with the College closed on Fridays.
Salary : $15 - $22
