Strategic Executive Manager

Company Overview

JOL Healthcare is a rapidly growing healthcare company founded in 2013, driven by a mission to provide better services for families in need. With a strong foundation built by occupational therapist Sarah Files and a dedicated team of leaders and clinicians, we are committed to maintaining our startup spirit while delivering exceptional home health care and hospice services.

Summary

We are seeking a highly organized and proactive Strategic Executive Manager (SEM) to support the owner of multiple businesses, ensuring seamless daily operations and strategic time management. The ideal candidate is detail-oriented, resourceful, and highly skilled at managing schedules, communications, and high-level organizational tasks. They will serve as a right-hand person, ensuring efficiency in both professional and personal responsibilities while helping drive business growth

Executive Management & Scheduling:

• Strategically manage the owner’s calendar, ensuring optimized time allocation for business growth, meetings, and personal commitments.
• Proactively schedule and coordinate internal and external meetings, ensuring alignment with priorities.
• Handle all travel arrangements, including flights, accommodations, and conference bookings.

Communication & Email Management:

• Monitor, filter, and respond to emails on behalf of the owner, flagging urgent or important messages.
• Draft, proofread, and manage email correspondence professionally and efficiently.
• Coordinate communications between key stakeholders, ensuring smooth information flow.

Operational Efficiency & Business Support:

• Assist with the execution of strategic business initiatives across multiple companies.
• Conduct follow-ups on key projects, deadlines, and commitments.
• Organize and prepare documents, reports, and presentations for meetings.
• Liaise with team members, vendors, and clients as needed.

Personal & Family Organization:

• Ensure personal and professional schedules are harmonized to maintain work-life balance.
• Assist in organizing family events, vacations, and commitments.
• Provide reminders and manage personal tasks when necessary.

Efficiency & Growth Optimization:

• Identify inefficiencies and implement processes to streamline business operations.
• Stay ahead of industry trends, providing recommendations on productivity tools and business opportunities.
• Support strategic planning and high-level decision-making by providing relevant insights.

Qualifications & Skills:

• Experience: 5 years in executive assistance, operations, or business management.
• Skills: Strong organizational and time management skills, attention to detail, and excellent communication abilities.
• Tech-Savvy: Proficiency in email management tools, calendar software, project management platforms, and travel coordination systems.
• Discretion: High level of professionalism and confidentiality.
• Problem-Solving: Ability to anticipate needs and proactively address challenges.
• Flexibility: Ability to pivot between multiple tasks and prioritize effectively in a fast-paced environment.

Compensation & Benefits:

• Competitive salary based on experience
• Opportunity to work closely with an entrepreneurial leader and contribute to business growth

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift:

• Day shift

Ability to Commute:

• Leander, TX 78641 (Required)

Ability to Relocate:

• Leander, TX 78641: Relocate before starting work (Required)

Work Location: In person