What are the responsibilities and job description for the Supply Planning Analyst position at Jollibee Support Center?
JOB SUMMARY
The Supply Planning Analyst is responsible for partnering with the Vendor & developing and executing supply plans and strategies that align with demand forecasts to ensure availability of supply while optimizing inventory levels. This role requires collaboration with the vendor and or cross-functional collaboration with members of the demand planning, marketing, restaurant development, research & development, finance, procurement teams to ensure a smooth and efficient end-to-end supply chain. The main role of the Supply Planner is to minimize supply chain disruptions, reduce costs, contribute to the formulation of supply planning strategies, and meet customer demands.
ESSENTIAL FUNCTIONS
Supply Planning
- Review and analyze rolling demand forecast vs supply plan to understand excess and constraints and total available & incoming supply purchases made by the vendor and provide recommendation to avoid stock outs.
- Create a supply plan ensuring compliance to agreed forward cover (days to last (DTL), months to last (MTL)) which supports Demand forecast requirements.
- Review forecast vs. actual dispatches (issuance) and understand drivers to improve forecast accuracy and supply planning assumptions.
- Provide scenario planning, determining risks and developing mitigation plans in alignment to demand requirements.
- Analyze long-term strategic requirements and partners with vendor to develop a support plan to ensure supply availability particularly for new stores and new products introduced to the market and to understand implications to current supply network. Creates a strategy in partnership with other functions to ensure the entire supply chain network supports long-term requirements.
- Update supply purchase plan based on latest demand forecast and execute plan after approval.
- Raise supply orders (e.g. Purchase Orders, Stock Transfer Orders) in compliance to standard procurement processes.
- Monitor supply orders in partnership with Logistics and reviews all open Purchase Orders in the system and works with the appropriate stakeholders for proper disposition.
- Regularly review with vendor and propose (as needed) updates in Forward Cover assumptions to buffer against demand variability and supply chain disruptions.
Inventory Management
- Monitor and Analyze inventory to maintain optimal stock levels, reduce excess inventory and minimize stock-outs in-house/external warehouse and Supplier’s Distribution Center.
- Partner with Marketing and the business unit to develop programs to liquidate non-moving and near-expiring inventories to avoid or reduce write-offs.
- Monitor total value of inventory vs budget and look for opportunities to reduce working capital including write-offs.
- Work with Logistics to ensure availability of warehouse space to receive incoming deliveries (import or local)
- Recommend with Distribution Center transfers to ensure availability of supply and avoid stock outs.
- Work with vendor to identify mitigation plans in the event of constraints to meeting the forecast.
- Identify high risk inventory items and work with vendor and internal stakeholders (e.g. R&D, Procurement) to qualify substitute products to avoid stockouts in the case of any supply disruption.
Supplier Coordination
- Work closely with suppliers (local, overseas) to ensure timely delivery of materials and products.
- Communicate any changes in demand or supply plans to suppliers to minimize disruptions.
- With Procurement, build strong relationships with key suppliers to help negotiate favorable terms and resolve any issues encountered promptly.
Modeling, Data Analysis & Reporting
- Prepare reports on available inventory, constraints, risks & opportunities, non-moving & near-expiring inventories, proposed action plans, and key performance indicators for reporting in the Supply Review Meeting
- Continuously refine supply models to improve overall planning accuracy and efficiency. Build new or additional supply planning tools (planning models, dashboards, etc.) as needed.
- Ensure input sources are regularly updated and data assumptions properly maintained.
- Analyze supply chain data to identify trends, risks and opportunities for improvement.
- Leverage on available third-party software to build inventory reports pulled from vendor’s data to help analyze inventory position versus usage and forecast.
- Monitor performance against agreed key performance indicators (KPI), identify issues and challenges and agree on action plans for resolution
Cross-Functional Collaboration
- Partner with Procurement, Logistics (Import/Export) to ensure seamless execution of supply plans i.e. ensuring timely contracting with vendors, partnering with import/export to monitor shipments and with warehouse to confirm delivery and receipt of incoming deliveries.
- Based on inventory analysis, partner with R&D and Procurement to develop substitute products for fast moving items with risk of stock outs or items with supplier issues
- Hold periodic vendor reviews to discuss performance metrics, raise and address issues and challenges encountered.
- Be the Supply Chain representative in other cross-functional business unit meetings (e.g. new store openings, new product introductions) to align on business objectives, report supply readiness and raise any supply chain challenges. Provide feedback to vendor for any changes that affects the forecast.
- Work with Procurement and R&D to fast track the evaluation and qualification of substitutes for identified high risk supply items.
Risk Management
- Drive regular review of inventory policies and partner with the Business Unit (BU) to adjust forward covers (safety stock levels) in alignment to forecast and usage.
- Provide feedback on supplier performance to Procurement and partner to identify risk areas in supplier pool.
- Develop supply contingency plans, particularly on critical items by working with necessary stakeholders to create alternative sourcing strategies, dual sourcing or increasing forward covers to ensure supply remains available against unforeseen events.
- Co-develop with vendor supply contingency plans, particularly on critical items by creating alternative sourcing strategies, dual sourcing or increasing forward covers to ensure supply remains available against unforeseen events.
COMMON KEY RESULT AREAS (KRA) if any:
On top of the above essential functions, the Supply
Planner will perform the following key result areas common to all Supply Chain team
members:
Health & Safety Compliance
- Ensure all work performed or managed are compliant to all health, safety and legal regulations
- Assess and report any safety hazards associated with the workplace.
Key Performance Indicators (KPI)
- Monitor and update defined key performance indicators based on the agreed or established frequency.
- Define plans to meet targets and strategize to continuously raise the bar of performance.
- Introduce new performance indicators relevant to drive performance improvements.
Process Documentation
- Ensure proper documentation of critical business processes relevant to the work being performed as part of JBS (JFC Business Systems) requirement.
JOB SPECIFICATIONS
Education
- Minimum of Bachelor's degree in Supply Chain Management, Business Administration, Operations Management or any equivalent related course.
Experience
- At least 3 years of progressive and extensive work experience in supply planning, inventory management or a related supply chain role from manufacturing and/or foodservice industry, or any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.
Skills and Essential Traits
- Strong analytical and problem-solving skills with the ability to analyze complex data and make data-driven decisions.
- Proficiency in supply chain planning software (e.g., SAP or similar ERP systems) and advanced Microsoft Excel skills.
- Excellent communication and interpersonal skills with the ability to collaborate effectively across internal and external organization.
- Detail-oriented with strong organizational skills and ability to manage multiple tasks simultaneously.
- Understanding of planning and production processes, inventory management techniques, and supplier management.
- Familiarity with lean manufacturing principles, continuous improvement and performance metrics.
- Ability to adapt to changing business needs and market conditions ensuring a responsive and agile supply planning process.
- Adept in using MS Power point and seasoned to present to various levels in the organization
Other Qualifications
- Computer Literacy: Proficient in MS Applications (MS Word, Excel, Powerpoint) and trainable in other software related to planning and data analytics.
Physical Effort/Requirements: While performing the duties of this job, the employee will:
- Sit for the majority of time, approximately 85% of the scheduled work shift.
- Stand/walk for approximately 15% of the time
- Need to speak and hear well enough to receive instructions and communicate with direct reports, employees, vendors, and client
- Need to see well enough to read/compose email, reports and use the computer and be proactive to internal and external customers’ needs.
- Climb, stoop and/or kneel rarely.
- Bend and/or squat down, rarely.
- Lift up to 20 pounds, reach, pull, push, grasp and use hands occasionally.
This job description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities and qualifications required of employees assigned to this job. The duties, responsibilities may differ from the job description, and that the other duties as assigned, may be part of the job.
APPLICANTS MUST BE AUTHORIZED TO WORK IN THE USA.
This Company is an Equal Opportunity Employer.
