What are the responsibilities and job description for the Golf Course Maintenance Administrative Coordinator position at Jonathan's Landing Golf Club?
️ ️ Join Our Team! Golf Course Maintenance Administrative Coordinator
Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, team-oriented environment? Do you love the idea of working behind the scenes at a beautiful golf club, keeping things running smoothly while supporting a dedicated and passionate team?
We're looking for a Golf Course Maintenance Administrative Coordinator to be the heartbeat of our Golf Course Maintenance (GCM) operations. This is more than just an admin job-it's a chance to contribute to the excellence of our club by supporting the Director of Agronomy and the entire GCM department in their mission to keep our courses in championship condition.
What You'll Do:
You'll be the go-to person for all things administrative-from keeping the office organized and running smoothly to managing payroll processing, vendor relations, and helping with budget tracking. If you're a multitasking wizard with a knack for keeping everything (and everyone) on track, this role is made for you.
Key Responsibilities:
Keep the GCM office humming-manage calls, emails, filing, records, and office supplies
Provide direct administrative support to the Director of Agronomy and GCM leadership
Coordinate meetings, maintain calendars, and assist with visitor/vendor interactions
Process accounts payable/receivable, code invoices, and track budget performance
Assist in budget prep and monthly reporting
Oversee purchasing and inventory for office and safety supplies
Support HR functions like onboarding, recordkeeping, and internal communications
Track PTO, manage payroll data, and maintain equipment records
Organize monthly safety training sessions (with Director support)
Promote smooth communication across departments
What You Bring to the Table:
A strong sense of organization, attention to detail, and a cool head under pressure
A customer service mindset with excellent communication skills
Discretion and professionalism when handling sensitive information
Confidence juggling multiple priorities and deadlines
Bonus Points If You Have:
A working knowledge of golf course operations
Spanish language skills
Requirements:
High school diploma or GED required; Associate's degree in Business Administration or similar is a plus
Minimum 3 years of administrative experience-experience in a golf course, private club, or hospitality setting preferred
Proficient in Microsoft Office (Word, Excel, Outlook); experience with industry-specific software a plus
