Executive Assistant

Executive Assistant Hattiesburg, MS, USA Req #266 Tuesday, January 14, 2025 MORE THAN A JOB! If you are an ambitious individual looking for a fulfilling and challenging career, you can find it at one of Jones Capital's family of companies. Today, our companies are pushing the boundaries of what's possible, yet still holding true to the values that founded our first company in 1949. That's why working with us is more than a job, it's a rewarding lifelong experience. WANT TO HELP SHAPE THE FUTURE OF AN INDUSTRY? BECOME ONE OF JONES! Strategic Intent What is the strategic importance of the role? The Executive Assistant provides dedicated administrative and organizational support to the Managing Partner of Jones Capital. This role focuses on managing day-to-day tasks, including scheduling, communications, and ensuring the Managing Partner's time and priorities are effectively managed. Working closely with the Managing Partner, the Executive Assistant plays a critical role in enabling their focus on leadership and strategic initiatives. Key Criteria / Requirements What experiences may indicate a candidate can deliver the results and exhibit the key competencies necessary for success in this role? Consider years of experience, education, industry, kind of organizations served, size and scope of previous experience, etc.

• Excellent written and oral communication skills
• Detail-oriented personality and self-starter capable of working individually and in team settings
• Able to wear multiple hats and work on different projects outside of administrative responsibilities such as internal marketing and events
• Judgment / Decision making
• Exhibits energy, strong desire to achieve, high dedication level
• Works independently with little or no supervision
• Anticipates well and follows through effectively, crisis management
• Effective at problem resolution, even if there is ambiguity
• Clear on boundaries of his / her authority
• Willing to stretch beyond my comfort zones to assume new responsibilities
• An exemplar of the Jones core values
• Administrative and organizational skills
• Understands confidentiality and can be trusted with confidential information
• Works well with people, both the general public and employees
• Willing and able to take direction
• Listens well and carries out instructions accurately
• Detail oriented and doesn't let details "fall through the crack"
• Manage calendar and keep the Executives on track throughout the day
• Optimize travel schedules and enable remote decision making
• Outgoing, charismatic, and personable
• Event planningMeasurable Accountabilities Measurable Accountabilities Turn responsibilities into measurable accountabilities by adding metrics or business outcomes. What are the minimum performance expectations for an A player in this position in terms of productivity, efficiency, quality, timeliness, accuracy, talent management, customer service, or reporting, etc.? What business results would a person in this position have to deliver to be considered an A player in the first year? Responsibility Specifics CONFIDENTIALITY Understands confidentiality and can be trusted with confidential information.
• Refrain from disclosing any confidential or proprietary information. CALENDAR MANAGEMENT Actively manage your calendar as well as assist in the management of executive(s) calendars.
• Send invitations complete with location, time (time zone), agenda and attendees, etc. as needed.
• Maintain and monitor a Google calendar free from conflicts. TRAVEL MANAGEMENT Able to arrange a travel schedule that enables remote decision making and productivity.
• Flight booking and management
• Arrangement of private transportation
• Secure lodging
• Dining reservations
• Event / activity coordination MEETING PREPARATION Assists in facilitating meeting settings by taking care of all the related administrative tasks.
• Coordinate catering for meetings
• Secure outside dining reservations
• Reserve conference or meeting room spaces
• Arrange pre-meeting set up (coffee, water, snacks, etc.)
• Provides copies of materials / printables MISC. ERRANDS Run errands to include but not limited to bank deposits, lunch pickup, etc.
• Plan and schedule travel time for errands during non-peak times and be efficient and plan errands with logistical discernment. CLERICAL ASSISTANCE Assist with other related clerical duties such as photocopying, faxing, filing, and collating.
• Assist executive with clerical duties that are free from error and waste. CATERING AND LUNCH COORDINATION Coordinate catering orders for events and meetings upon request.
• Coordinate with points of contact at restaurant locations on food order, delivery, and time requirements. Provide appropriate billing information.
• Coordinate lunch on occasion for executive when time doesn't permit for them to leave the office. EVENT PLANNING AND TEAM SUPPORT Assists in planning events for the office and executive as needed.
• Assist with internal event planning like holiday parties, monthly birthday lunches, etc. for corporate resources and broader Jones et al. COMMUNICATIONS AND CORRESPONDENCE Manages and prioritizes communications, ensuring timely and professional responses.
• Manage and prioritize incoming emails and communications, drafting responses or flagging urgent matters for review.
• Act as a gatekeeper, managing access to the Managing Partner's time and resources. FINANCIAL AND EXPENSE MANAGEMENT Oversee expense reports, budget tracking, and reconciliation.
• Handle expense reports, budget tracking, and invoice processing for the Managing Partner.
• Monitor and reconcile credit card statements and ensure timely submissions. RECOGNIZED AS ONE OF THE BEST PLACES TO WORK We are proud to be recognized by Mississippi Business Journal as one of the best places to work in Mississippi. It's the result of our focus on our employee's well-being with a host of innovative efforts, including continuing education, health and wellness initiatives and family focused events that recognize and reward our employees on a regular basis. Other details
• Pay Type Salary