What are the responsibilities and job description for the Office and Executive Support Specialist position at Jones Group International?
Tips : Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.
Responsibilities
- Assists with the preparation and / or distribution of read-ahead materials and briefings for a wide-range of audiences at various military ranks and civilian levels.
- Able to set up and manage a hard copy or electronic filing system in accordance with management policies and procedures.
- Able to create basic documents in Word, Excel and PowerPoint (i.e. letters, spreadsheets, charts).
- Able to setup and maintain executive calendar events / meetings.
- Coordinate travel for company Principals.
- Manage multi-line phone system.
- Assists with the preparation of management plans and reports.
- Records and distributes meeting minutes
- Knows how to access and navigate through electronic databases, the Internet and e-mail systems.
- Knows how to operate most office equipment.
- Performs all aspects of administrative and office support activities to Executive Assistant and Principal’s that are secretarial / clerical in nature.
- Shows understanding that considerable judgment and discretion is often needed in completing work assignments.
Qualifications
