What are the responsibilities and job description for the Administrative Assistant position at Jones & Henry Engineers?
Jones & Henry Engineers is seeking a highly organized and detail-oriented Administrative Assistant to keep our Kalamazoo office running smoothly and efficiently. This is a great opportunity to assist our vibrant staff with projects and provide general administrative support. Ideal candidates will have previous experience including Microsoft Word, Excel, and PowerPoint.
What We Offer: Jones & Henry offers competitive benefits package including health, dental, vision, life, disability, paid time off, profit sharing and educational reimbursement.
Job Summary: The core responsibilities of our Administrative Assistant revolve around supporting others. These duties vary from day to day. You may perform a variety of tasks, such as:
- Handles all phone calls, greet visitors and manage incoming and outgoing mail and deliveries
- Coordinates meeting schedules and logistics, including necessary supplies and refreshments
- Provides support on all word processing needs, such as proposals, specifications, and any project related documents
- Provides support for document production
- Distributes Contract documents
- Provide QA/QC for Project Assistants
- Coordinates office vendors who provide services to the Kalamazoo office.
- Prepares working space and supplies for new employee
- Maintains inventory of all common supplies and polls staff regarding need for new or additional supplies
- Runs errands as necessary
- Maintains kitchen and office in a tidy and organized manner for visitors including always maintaining paper in copiers
Minimum Requirements: High School diploma or equivalent, plus appropriate continuing education and a minimum of two years of experience.
Preferred Qualifications:
- Knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint
- Knowledge of Adobe software, including Photoshop is a plus
- Knowledge of basic office processes and procedures
- Strong organizational skills
- Excellent verbal and written communication skills
- Ability to work with a range of individuals in a professional and cooperative environment
- Ability to balance demands from multiple directions while maintaining productivity and attention to detail
Position Status: Full-Time
Salary Range: $40,000 - $50,000
Phone: (567) 661-0260
Email: hfisher@jheng.com
Equal Opportunity Employer, including disabled and veterans.
Salary : $40,000 - $50,000
